• Purpose

This policy is only designed to motivate students to take responsibility for their education, ensure their consistent attendance to maximize the benefits of instructional time, and uphold the integrity of the educational program.

• Statement of Principles

To fully benefit from the courses, regular attendance and active participation are expected from all students in all their classes (including lectures, laboratories, workshops, seminars, etc.). Either students (Grades 7 to 12) or their parents (Grades 1 to 6) must notify the Students Services office of any absences and provide detailed reasons for the absence; any requests for academic accommodation or concessions should be clearly communicated and submitted in a timely manner.

Students must maintain a minimum of 75% attendance throughout the program to meet the expected standards of academic excellence.

• Authorized Attendance

The Academy recognizes the following circumstances as authorized absences:

1. A medical appointment which cannot be arranged outside of class hours.
2. A religious holiday or observances
3. Family Emergences that impact the students’ schedule and commute arrangements.
4. Participating in a significant extra-curricular activity (i.e., taking part in a regional or national event).
5. Attendance at a funeral.
6. Severe disruption to a student’s mode of transport as a result of industrial dispute or adverse climatic conditions whereby there is no practical way of getting to the academy.
7. School-approved field trips or educational activities.
8. An approved study-leave.

For any absences exceeding a week, such as personal or family vacations and leisure activities, students or parents must notify the Student Services office at least one month in advance.

• Student Absences Report Procedure

The process by which students must report an absence is as follows:

• Students/parents should email/phone the Students Services office if they need to miss a class; It is recommended that students or parents provide the Student Services office with:
• Provide a doctor’s note in condition of sickness.
• Provide evidence of important appointments and events.

Contact info:

Telephone No: 778-951-3811

Email: [email protected]

• Inform the Students Services office as soon as possible to make arrangements for catching up on missed classes; students are responsible for reviewing the missed material within the specified deadlines.
• The school is required to provide the necessary materials but is not obligated to reschedule missed lectures, seminars, or workshops.
• Instructors/ Students Services office will provide students with materials from the class(es) they missed.
• Significant Attendance Failure

If students do not meet the minimum attendance requirements for any of the reasons mentioned above and fail to achieve the expected progress, they are encouraged to retake the program to achieve the desired outcomes.

For more clarification

Parents will not receive a refund if students miss a significant number of classes and fail to make the expected improvement

SELIS Learning Academy is dedicated to creating a climate of trust, mutual respect and understanding for all students and employees, ensuring everyone feels safe and cared for. To accomplish this, a thorough policy is implemented offering clear guidelines and a structured method for addressing suspected child abuse.

The purpose of this policy is to establish a consistent and comprehensive protocol in the recognition, reporting, and response to child abuse; it contains detailed procedures for educating students and staff on preventive measures to reduce the risk of abuse and neglect and ensures that all staff members are informed and equipped to take appropriate action when needed.

• Definitions

For purposes of this policy, the terms “child” or “children” include all persons under the age of eighteen

19 years. The term “employee” includes both paid and unpaid persons who work with children. The term

“volunteer” denotes anyone participating in any aspect of the Academy’s operations.

• Legal and Ethical Responsibility

1. According to section 14 of the Child, Family and Community Service Act, anyone who suspects that a child has been abused or neglected, or is at risk, and the parent/guardian is unable or unwilling to protect the child, is legally required to report this to a child welfare officer. This obligation extends to all individuals, including service providers, family members, and the public.
2. The duty to report takes precedence over any obligation to maintain the privacy of students or staff, except in cases involving solicitor-client privilege or the confidentiality provisions of the federal Youth Criminal Justice Act.
3. Acting on a ‘reason to believe’ means that if, based on what you have observed, heard, or been informed of, you suspect a child may be at risk of abuse or neglect, you are required to act even if abuse or neglect has not been definitively proven.

SELIS Learning Academy staff members are strongly encouraged to be vigilant for signs of potential child abuse or neglect and to respond appropriately if they have concerns about a child’s safety or well-being.

• Child Abuse Overview and Categories

• Physical Abuse: Physical abuse involves intentional physical harm or actions by an individual that cause, or are likely to cause, injury to a child. The injuries a child may sustain can vary in severity, ranging from minor bruises to burns, welts, or bite marks, as well as severe fractures of the bones or skull.
• Sexual Abuse: Sexual abuse involves the exploitation of a child for sexual gratification by an individual in a position of trust or authority, or by an older or more powerful child.
• Sexual Exploitation: Sexual exploitation is a type of sexual abuse where a child is coerced or manipulated into engaging in sexual activities in exchange for money, drugs, food, shelter, or other benefits.
• Emotional Abuse: Emotional abuse is difficult to define and recognize, ranging from ignoring or humiliating a child to withholding essential emotional support. It involves actions or neglect that can cause significant emotional harm and may occur alone or alongside other forms of abuse.
• Neglect: Neglect is the failure to fulfill a child’s basic needs, resulting from a parent’s omissions that cause or are likely to cause harm. This includes not providing essentials like food, clothing, shelter, supervision, medical care, or protection, which can negatively impact the child’s physical health, development, or safety.

• Reporting Procedures

• Child Abuse Incidents Witnessed by SELIS Learning Academy’s Staff

Staff at the Academy may encounter situations where they become aware of potential abuse or neglect affecting students under their care. In such cases, it is crucial that any individual who suspects abuse or neglect reports their concerns immediately to the Academy Director, Dr. Walid Abdelmagid. Dr. Abdelmagid will then take the necessary steps to address the issue, including following up with appropriate actions such as notifying child protective services or other relevant authorities, as mandated by state law. Throughout this process, all information will be handled discreetly and shared only with those who need to know to ensure the safety and well-being of the students while maintaining the highest standards of confidentiality and legal compliance.

All details of the incident, including evidence, actions taken, and communications with relevant authorities and parties, will be thoroughly documented and kept in the student’s file; a copy of this documentation will be provided to the students/student’s parents.

Contact info:

Telephone No: 778-951-3811

Email: [email protected]

• Child Abuse Incidents Committed by SELIS Learning Academy’s Staff

If an incident of abuse or neglect is reported to have occurred on SELIS Learning Academy’s premises or during its sponsored programs or activities, the following procedure will be followed:

1. The child’s parent or guardian and the Academy Director will be informed about the incident.
2. The alleged individual to be involved in the abuse or misconduct will be placed on leave immediately, pending an investigation. They will be instructed to stay away from the premises and avoid contact with the victim or any witnesses.
3. All allegations will be reported to civil authorities. The organization will adhere to state requirements for mandatory reporting and cooperate fully with the investigation by civil authorities.
4. The insurance company will be notified, and an incident report will be completed. Any documents related to the incident or allegations will be promptly forwarded to the insurance company.
5. Any individual found guilty of the alleged abuse or misconduct will face appropriate actions as determined by the outcome of the investigation.
6. All procedures specified in the Sexual Misconduct Policy for handling complaints or reports of sexual misconduct will also be followed too.
7. All details of the incident, including evidence, actions taken, and communications with relevant authorities and parties, will be thoroughly documented.

• Prevention Measures

SELIS Learning Academy is committed to create an environment where students feel safe and supported by implementing the following measures:

• Ensure all staff are aware of and comply with the policy by providing teachers, administrators, and staff with frequent training workshops to help them recognize signs of abuse, understand reporting procedures, and maintain appropriate boundaries with students.
• Organize training sessions to provide age-appropriate education to students about personal safety, recognizing unsafe situations, and how to report concerns.
• Ensure adherence to the code of conduct, which specifies acceptable interactions between staff and students and includes guidelines for appropriate behavior.
• Perform comprehensive background checks for all staff, volunteers, and contractors to ensure they do not have a history of abuse or inappropriate behavior.
• Regularly review and update background checks as necessary.
• Ensure adequate supervision of students, including during all activities, and in all areas of the school, particularly those that are less visible.
• Maintain a secure physical environment with controlled access to ensure that unauthorized individuals cannot enter school premises.
• Establish clear, confidential reporting channels for students, staff, and parents to report concerns or suspicions of abuse.
• Organize informative meetings with parents to educate them on the Academy’s child abuse policies and encourage their involvement in maintaining a safe environment.
• Provide access to counseling and mental health resources for students who may be at risk or affected by abuse.
• Regularly review and update child abuse prevention policies and procedures to ensure they reflect current best practices and legal requirements.

• Purpose

The purpose of this policy is to establish clear, fair, and consistent procedures for terminating a student’s enrollment when necessary. It ensures that dismissals are handled transparently, upholding the school’s standards of behavior and performance while protecting students’ rights and maintaining a positive learning environment.

This policy applies to all students enrolled at SELIS Learning Academy, all individuals employed by SELIS Learning Academy, and any other individuals acting as representatives, or hold a titular position, of SELIS Learning Academy. Students are expected to meet and adhere to the Code of Conduct set out in this policy while completing a program of study at SELIS Learning Academy. If necessary, students should request clarification from the Director of Student Services. In certain circumstances, it may be necessary to dismiss a student from a program. The dismissal must be conducted in an orderly manner, and if applicable, a refund of fees may be provided to the dismissed student.

• Code of Conduct

While on SELIS Learning Academy premises or in the course of activities or events hosted by SELIS Learning Academy students:

• Must comply with all applicable SELIS Learning Academy policies, including the Attendance Policy.
• Must treat all students and staff with respect and must not engage in physically aggressive, threatening, harassing, discriminatory or otherwise offensive behaviour.
• Must not steal, misuse, destroy or deface SELIS Learning Academy property.
• Must not consume, possess, or distribute alcohol or controlled or restricted substances. Students who are found under the influence of drugs and/or alcohol or carrying weapons will be subject to immediate expulsion.
• Must not contravene any provision of the Canadian Criminal Code or any other federal, provincial, or municipal statute or regulation.

Students who breach the Code of Conduct will face the procedures and disciplinary actions detailed below, which could involve immediate expulsion from the academy. Furthermore, if a dismissal is due to serious misconduct, SELIS Learning Academy will collaborate with local authorities as needed to ensure safety and adherence to local regulations.

• Ground for Students Dismissal

SELIS Learning Academy may dismiss a student from a program on any of the following grounds:

Academic Dishonesty

Students may be subject to expulsion at the discretion of SELIS Learning Academy for academic dishonesty. Academic dishonesty is any behaviour (word, action, or deed) performed alone, or with others, for the direct or indirect intention of providing an unfair advantage or benefit to oneself or other student(s). This may include (but is not limited to):

• Cheating and Plagiarism
• Unapproved collaboration
• Alteration of records or data
• Bribery and Misrepresentations.

Non-Payment of Fees

Students who fail to remit outstanding fees may be expelled or suspended after a written warning has been provided by the academy, and if the student fails to comply within the stated parameters.

Unauthorized Absences

Excessive unexcused absences or truancy despite interventions and support efforts.

Endangerment to Staff or Students

SELIS Learning Academy is committed to the rights of all staff, students, clients, and visitors to safety. Students who, by action or neglect, endanger the safety of themselves or others in any way may be expelled.

Violation of Local Health and Safety Regulations

Students who violate local health and safety regulations, including those related to public health guidelines specific to Vancouver, may face dismissal.

Repeated Violations of Institutional Policies

Students who repeatedly violate institutional policies, despite previous warnings or probationary measures, may face dismissal.

• Student Dismissal Process

The process by which a student may be dismissed from a program is as follows:

1. All concerns relating to student misconduct shall be directed to the Academy Director. Concerns may be brought by staff, students, or the public.
2. The Academy Director will arrange to meet with the student to discuss the concern(s) within seven (7) business days of receiving the complaint. If the alleged conduct is of such a serious nature that an immediate dismissal may be warranted, the Academy Director will meet with the student as soon as is reasonably possible.
3. Following the meeting with the student, the Academy Director will conduct whatever further enquiry or investigation is necessary to determine whether the concerns are substantiated.
4. Any necessary inquiries or investigations shall be completed within seven (7) business days of the initial meeting with the student.
5. The Academy Director will meet with the student and do one of the following:

• Determine that the concern(s) were unsubstantiated.
• Determine that the concern(s) were substantiated, in whole or in part, and either:
• Give the student a warning setting out the consequences of further misconduct.
• Set a probationary period with appropriate conditions; or
• Recommend that the student be dismissed from SELIS Learning Academy.

6. The Academy Director will prepare a written summary of the determination. A copy shall be given to the student, and the original will be placed in the student file.
7. If the student is issued a warning or placed on probation, the Academy Director and the student will both sign the written warning or probationary conditions, and the student will be given a copy.

NOTE: The original document will be placed in the student’s file.

8. If the recommendation is to dismiss the student, two members of the advisory board, other than the Academy Director, must review the recommendation and accept or reject it. If the recommendation is accepted by the two members of the board, the Academy Director will meet with the student to dismiss him/her from studying at the institution. The Academy Director will deliver to the student a letter of dismissal and a calculation of refund due, or tuition owed. If the recommendation is rejected by the two board members, the Academy Director will follow steps 5 through 7, above.
9. If a refund is due to the student, the Academy will ensure that a refund is forwarded to the student within 30 days of the dismissal.
10. If the student owes tuition or other fees to the institution, the Academy will undertake collection of the amount owing.
11. Students who are subject to expulsion for any reason will be notified in writing, either hand delivered or by registered mail with a return receipt. SELIS Learning Academy is not responsible for non-delivery by registered mail if the student has not provided a valid home address.

• Emergency Procedures

In the event of a dismissal involving serious misconduct, SELIS Learning Academy will coordinate with local authorities, if necessary, to ensure safety and compliance with local laws

• Purpose

The purpose of a dispute resolution policy at SELIS Learning Academy is to provide a fair and structured process for addressing and resolving conflicts between students, parents, and staff. It Such policy aims to facilitate constructive communication, ensure transparency and consistency in handling disputes, and maintain a positive and respectful school environment. This policy governs complaints from students/parents respecting SELIS Learning Academy and any aspect of its operations.

• Dispute Process and Protocols

1. Students or students through their parents will not be subject to any form of retaliation as a result of filing a complaint.
2. Students/parents have the right to register a complaint against any academy policy or administrative process alleged to be unfair, or against any individual whose actions are alleged to interfere unduly with a student’s reasonable and legitimate access to services or participation in appropriate acadmy-related activities, in so far as the complaint is not more appropriately addressed by other academy policies or procedures.
3. All complaints must be in writing.
4. students/parents must provide the written complaint to the Director of Student Services who is responsible for making determinations in respect of complaints. If the diretor is absent or is named in a complaint, the individual must provide the complaint to the Academy Director, Dr.Walid Abdelmagid.
5. The students/parents making the complaint may be represented by an agent or a lawyer.
6. If the student is or was enrolled in an approved program, is dissatisfied with the determination, and has been misled by the institution regarding any significant aspect of that program, he or she may file a complaint with the school’s administration or governing board to seek a review and resolution

• Dispute Procedure:

If under any circumstances, a prohibited activity occurs, the following outlines the process for addressing the activity:

Students who believe they have been subjected to any form of misconduct are encouraged to address their concerns directly with the individual involved, clearly indicating that the behavior is unacceptable and requesting that it cease immediately. Students, in addition, are advised to maintain a detailed record of the incident, including dates, times, locations, and any witnesses, to support their concerns.

• Informal Resolution

Students are encouraged to speak directly with the individual responsible for the alleged misconduct or responsible for the situation that is the cause of the complaint. If this communication does not lead to a resolution, or such a discussion is not deemed appropriate, the student may register an informal complaint or file a formal written complaint.

Students may choose not to approach the individual responsible for the alleged misconduct directly if they feel this may be difficult or inappropriate. In these situations, complainants are encouraged to act as outlined below:

• Informal Complaints

If a student believes that there is justification to complain about an unfair academy policy, administrative process or individual behaviour but is uncertain where to go to seek support or redress, the student should contact the Director of Student Services for advice, or the Academy Director, Dr.Walid Abdelmagid, if the Director of Student Services is absent or is named in a complaint. Normally, students are encouraged to seek an informal resolution of the complaint by meeting with the individual most directly involved in the complaint. The student may be accompanied by an attendant at any meeting(s). If it is not possible to address the complaint in this manner, or if the informal discussion does not resolve the matter, the student should discuss the complaint with the Director of Student Services, or the Academy Director, Dr.Walid Abdelmagid, if the Director of Student Services is absent or is named in a complaint, who may meet with the respective parties, interview others, and review pertinent documentation prior to recommending a resolution.

• Formal Complaints

If the complaint remains unresolved, the student may submit a Student Complaint Form to the Director of Student Services, or the Academy Director, Dr.Walid Abdelmagid, if the Director of Student Services is absent or is named in a complaint, outlining the basis for the complaint, any supporting information, and the remedy being sought. Normally, student complaints must be filed within ten (10) working days of the incident, with day one being the first working day after the incident or informal decision. The Director of Student Services will submit the complaint to the Academy Director, Dr.Walid Abdelmagid. Once all required documentation is received, the Director of Student Services will submit the file to the decision-maker(s) within three (3) working days. The decision-maker(s) will inform the Director of Student Services of their decision within fifteen (15) working days, and the Director of Student Services will inform the party(s) of the outcome and allowable grounds for appeal within three (3) working days of the decision. The Director of Student Services will place the report on file, and, if applicable, monitor the fulfillment of any conditional sanctions. 

• Purpose

 Selis Learning Academy is committed to eliminating discrimination and ensuring that socioeconomic status does not impede access to education. It strives to prevent and address all forms of discrimination and harassment, upholding equity, diversity, and inclusion in its learning and working environment. This academy celebrates the diversity of its students and employees and sees diversity as a strength in its vision to, “inspire life-changing learning” and mission to, “build a better future for our community with relevant, innovative, and applied education”. The purpose of this policy is to establish Selis Learning Academy’s dedication to promoting equity, diversity, and inclusion within its community. This policy underscores the importance of fostering an environment where all individuals feel valued, respected, and supported, irrespective of their background, identity, or circumstances.

This policy applies equally to all individuals associated with Selis Learning Academy, including employees, students, and members of the Selis Learning Academy Board of Governors, while they are engaged in Academy activities. It is not intended to supersede existing legislation, or the rights and obligations outlined in current collective agreements. In cases where collective agreements contain specific provisions related to this policy, the language in those agreements will take precedence. It covers behaviors and practices within the academy’s physical premises, virtual environments, and off-campus activities associated with the academy.

• Policy Statement

Commitment to EDI: SELIS Learning Academy is dedicated to fostering an inclusive environment that values and celebrates diversity. We are committed to providing equitable treatment and opportunities for all individuals while actively working to eliminate discrimination, harassment, and bias. Our focus on equity, diversity, and inclusion is central to our mission of offering a supportive and enriching educational experience. This includes targeted support for individuals who are Indigenous, Black, People of Colour (IBPOC), as well as those with disabilities and diverse abilities. 

• Legal and Ethical Responsibility

SELIS Learning Academy shows zero tolerance for any form of discrimination or harassment based on autism, gender identity, sexual orientation, or any other protected characteristic.

The Academy is responsible to:

• Uphold and enforce EDI principles, setting a positive example, and ensuring that policies and practices reflect our commitment to equity, diversity, and inclusion.
• Offer resources, training, and support to faculty, staff, and students to maintain these principles and promote respect and dignity.
• Promote active participation in EDI initiatives, addressing discriminatory behaviors, and fostering a positive and inclusive culture.
• Understand and accommodate the needs of individuals with special education needs, those who identify as LGBT2Q+, and Indigenous individuals.
• Review and assess the effectiveness of accommodations and support strategies, making adjustments as needed based on the student’s evolving needs.
• Violation and Complaint/Report Procedures

Behaviors and actions considered violations of the EDI policy include, but are not limited to:

• Discrimination
• Harassment
• Hate speech
• Microaggressions, and any form of bias based on race, gender, sexual orientation, disability, religion, or any other protected characteristic.
• Complaint/Report Procedures

A Complaint of EDI misconduct is different than a Report of EDI misconduct. A Complaint is when the victim/survivor discloses or chooses to tell someone at the institution of an incident of EDI misconduct in order to seek support but may not want to make a formal report to police or the institution. A Report is a formal notification of an incident of EDI misconduct to someone at the institution accompanied by a request for action. A Report does not have to be made by the victim/survivor; individuals making a Complaint will be provided with resolution options and will not be required or pressured to make a Report.

• Policy Guidelines for Handling EDI Complaints/Reports

• A student making a complaint of EDI misconduct will be provided with resolution options and, if appropriate, accommodation, and will not be required or pressured to make a report.
• It is contrary to this policy for SELIS Learning Academy to retaliate, engage in reprisals or threaten to retaliate in relation to a Complaint or a Report.
• Any processes undertaken pursuant to this policy will be based on the principles of administrative fairness. All parties involved will be treated with dignity and respect.
• All information related to a Complaint or Report is confidential and will not be shared without the written consent of the parties, subject to the following exceptions:
• If an individual is at imminent risk of severe or life-threatening self-harm
• If an individual is at imminent risk of harming another
• There are reasonable grounds to believe that others in the institutional community may be at significant risk of harm based on the information provided
• Where reporting is required by law
• Where it is necessary to ensure procedural fairness in an investigation or other response to a Complaint or Report.
• Standards to Meet Before Filing a Report or Complaint

• Consent is the active, voluntary agreement to engage, and to continue to engage, in the EDI activity in question. Further information about consent is provided in this Policy.
• Jurisdiction to Investigate: SELIS Learning Academy’s Jurisdiction to Investigate is determined by the Academy Director and is limited by the following:
• The allegations must be against an individual who was a Member of the Academy Community at the time of the alleged EDI Misconduct and at the time the Report is submitted.
• The alleged conduct must fall within the definition of EDI Misconduct.
• The alleged conduct must have occurred in a context that has a real and substantial connection to the Academy. Whether a real and substantial connection to the Academy exists will be considered on the particular circumstances of each Report.
• Members of the Academy Community are individuals who fall under one or more of the following categories:
• Student, defined as any person registered, or enrolled in any component of programs at SELIS Learning Academy.
• Employees, defined as individuals employed by SELIS Learning Academy, including faculty and staff members.
• Volunteers engaged in a SELIS Learning Academy activity, or other individuals acting on behalf of SELIS Learning Academy.
• Teaching Staff Members.
• Any individual active on any SELIS Learning Academy committee or review panel; and
• Anyone contractually obligated to comply with this Policy.
• Complaint Steps

1. Individuals who experience or witness violations of the EDI policy are encouraged to report the incidents promptly; reports can be made through multiple channels, including the Student Services office/Academy Manager, and/or Academy Director or through confidential helplines.

Contact info:

Telephone No: 778-951-3811

Email: [email protected]

2. The process for responding to a Complaint of EDI misconduct is as follows:

• SELIS Learning Academy will acknowledge receipt of the Complaint within TWO business days
• The Academy Director, or alternate, will meet with the victim within THREE business days and provide information and support as the situation demands.
• If accommodation is required for the safety and security of the victim, these will be implemented as much as possible.
• If the victim needs third-party support and assistance, the Academy will assist with accessing those resources.
• Report Steps

1. Individuals who experience or witness violations of the EDI policy are encouraged to report the incidents promptly; reports can be made through multiple channels, including the Student Services office/Academy Manager, and/or Academy Director or through confidential helplines.

Contact info:

Telephone No: 778-951-3811

Email: [email protected]

2. The process for responding to a Report of EDI misconduct is as follows:

• SELIS Learning Academy will acknowledge receipt of the Report within TWO business days
• Upon receiving a written report of EDI misconduct, the Academy Director, or the alternate, will:
  • Notify the person providing the report that a response to the report is in progress.
  • Meet with the victim within THREE business days to offer support and to determine what actions, enquiries or investigations may be necessary.

• If accommodation is required for the safety and security of the victim, these will be implemented as much as possible. These may include:
  • Transfer of a student to a different class
  • Rescheduling, deferral of assignments or tests
  • If the alleged perpetrator or the victim/survivor is an employee, administrative leave, or work from home or other interim measures may be taken during an investigation.

• Except in circumstances where there is a serious safety risk to others, and/or the Academy has a legal obligation to act, the victim/survivor will be the one to determine what, if any, police reporting actions to pursue.
• Any investigations will be conducted with sensitivity and discretion. SELIS Learning Academy is not mandated to make criminal investigations; however, it does have the responsibility to ensure a safe environment, regardless of whether a criminal investigation is undertaken.
• The person making the report may withdraw the report, but SELIS Learning Academy may continue to act on the matter if it is deemed necessary to protect students.
• Depending upon the nature of the report, if it is determined that a third party or outside agent should investigate, this will be arranged as quickly as possible.
• A written Response to the Report will be provided to the student within 30 days of receipt of the written complaint.
• Support and Resources

• Support for Individuals with Disabilities: SELIS Learning Academy is committed to ensuring the full participation of individuals with disabilities by eliminating institutional and social barriers. We provide reasonable accommodations, improve building accessibility, and adapt work and learning spaces to support inclusivity. Our efforts include raising awareness and promoting the social inclusion of persons with disabilities.
• Support for Indigenization: SELIS Learning Academy supports Indigenization by endorsing the United Nations Declaration on the Rights of Indigenous Peoples and the TRC’s Calls to Action. We are dedicated to integrating Indigenous perspectives into our policies and practices, enhancing educational and work experiences, and fostering reconciliation and relationship-building with Indigenous communities.
• Human Resource Practices: SELIS Learning Academy strives to build a diverse and qualified workforce that mirrors our communities. Our hiring practices are transparent, fair, and aligned with the Human Rights Code. We offer a welcoming onboarding experience and continuous professional development to promote an inclusive and equitable work environment.
• Enhancing Equity, Diversity, and Inclusion: SELIS Learning Academy provides guidance and support to ensure that all individuals uphold equity, diversity, and inclusion values. We offer education, training, and resources to foster understanding and address human rights and discrimination issues. Our data-informed approach helps us continually improve our equity, diversity, and inclusion efforts.
• Linkages to Other Policies

Integrating related policies ensures a thorough and cohesive approach to maintaining an inclusive environment. This EDI policy is interconnected with other crucial policies, including the Dismissal Policy and the Sexual Misconduct Policy. By aligning these policies, the Academy ensures that all aspects of institutional behavior and decision-making support our commitment to equity, diversity, and inclusion.

• Policy Review

Selis Learning Academy conducts an annual review of EDI policy to ensure its effectiveness and relevance.

• Purpose

SELIS Learning Academy is dedicated to maintaining a secure and respectful environment for all individuals. To safeguard everyone, a comprehensive policy has been established for managing fire alarms. This policy outlines procedures for recognizing, reporting, and responding to false alarms, as well as for educating all members on preventive measures. The goal is to ensure that staff and students are well-informed and prepared to handle such situations, thereby providing a safe and orderly environment.

• Definitions

 False Fire Alarm: Refers to an alarm activated by a non-emergency situation, whether due to accidental or intentional causes, and which does not indicate an actual fire or emergency threat.

False Fire Alarm Overview and Categories

• Accidental False Alarm: An accidental false alarm occurs when a fire alarm is triggered unintentionally, often due to human error or equipment malfunction.
• Intentional False Alarm: An intentional false alarm is triggered deliberately, either as a prank or malicious act, without any actual fire or emergency present.
• System Malfunction: System malfunction refers to errors or failures within the fire alarm system itself, such as faulty detectors, wiring issues, or software glitches.
• Unintentional Activation: This occurs when the fire alarm is activated by accident due to a misunderstanding or misjudgment, such as when someone mistakenly believes that a situation warrants an alarm.
• Preventive Measures and Mitigation: This involves actions taken to reduce the risk of false fire alarms, such as regular maintenance and testing of fire alarm systems, staff training on proper procedures, and clear communication of alarm protocols.
• Legal and Ethical Responsibility
• According to the National Fire Protection Association (NFPA), ensuring the safety of students, teachers, and staff in the event of targeted violence threats is crucial. Compliance with these regulations is essential for the appropriate and responsible use of fire alarm systems, preserving the integrity and effectiveness of fire safety measures.
• Individuals who become aware of the intentional activation of a false fire alarm must report the incident to the Student Services office/Academy Director and, if needed, to local authorities. The obligation to report takes precedence over other considerations, and failure to do so may lead to disciplinary action or legal consequences.
• Reporting Procedures

False Fire Alarm Incidents Committed by SELIS Learning Academy’s Students or Staff

If an incident involving a false fire alarm is reported to have occurred on SELIS Learning Academy’s premises or during its sponsored programs or activities, the following procedure will be followed:

1. Staff at SELIS Learning Academy must promptly address and report any instances of false fire alarms. If a staff member becomes aware of a false fire alarm, whether accidental or intentional, it is essential to report the incident immediately to the Student Services office/Academy Director, Dr. Walid Abdelmagid. The informed authority will then initiate the necessary actions to address the situation, including notifying local fire authorities or other relevant agencies if required. During this process, all information related to the false alarm will be managed discreetly, with details shared only with individuals who need to be informed to ensure safety and compliance with legal and procedural standards. The priority is to handle the situation while maintaining the highest levels of confidentiality and minimizing disrupt.

Contact info:

Telephone No: 778-951-3811

Email: [email protected]

2. The individual alleged to have triggered the false fire alarm, whether intentionally or accidentally, will be removed from their duties pending an investigation. They will be instructed to stay away from the premises and avoid contact with the affected parties or any witnesses during the investigation.

1. All incidents of false fire alarms will be reported to local fire authorities and any other relevant agencies as required. The Academy will comply with all legal requirements for reporting and cooperate fully with the investigation conducted by these authorities.
2. The incident will be reported to the Academy’s insurance company, and a comprehensive incident report will be completed. All documents related to the incident or allegations will be promptly forwarded to the insurance company for review.
3. Individuals who intentionally trigger a false fire alarm will face disciplinary actions determined by the outcome of the investigation. These actions, in accordance with the Academy’s policies and legal requirements, may include dismissal, termination of employment, legal action, and/or fines; however, for unintentional false alarms, possible consequences include warnings and/or fines.
4. All procedures specified in the Academy’s policies for handling misconduct and safety violations will be followed. This includes adherence to relevant protocols for addressing and resolving such incidents.
5. All details of the incident, including evidence, actions taken, and communications with relevant authorities and parties, will be thoroughly documented and securely maintained. Documentation will be reviewed to ensure compliance with policies and to inform any necessary follow-up actions.

• Prevention Measures

SELIS Learning Academy is dedicated to maintaining a safe and secure environment by implementing the following measures to prevent false fire alarms:

• Provide all staff with regular training workshops on the proper use of fire alarm systems, including recognizing potential issues that could lead to false alarms. Training will also cover emergency procedures to ensure that staff understand how to respond appropriately and minimize the risk of accidental activations.
• Conduct routine inspections and maintenance of fire alarm systems to ensure they are functioning correctly and to address any potential issues before they result in false alarms.
• Organize regular fire drills and training exercises to familiarize staff and students with emergency procedures and the proper response to alarms.
• Implement a system for monitoring fire alarm activations and reporting any incidents of false alarms.
• Ensure that only authorized personnel have access to fire alarm control panels and equipment. Implement security measures.
• Regularly review and update fire alarm prevention policies and procedures to ensure they reflect current best practices and comply with applicable regulations.

• Purpose

To provide students with an authentic learning experience, SELIS Learning Academy’s exploratory journey extends far beyond the classroom through a diverse range of field trips that immerse them in contexts such as academic enrichment, career exploration, community service, and cultural and global awareness.

The primary goal of this policy is to uphold both the safety and educational benefits of field trips. It provides comprehensive guidelines to ensure that each trip is well-organized and contributes meaningfully to students’ educational growth; the policy also outlines the specific responsibilities and procedures for all parties involved—staff, students, and parents/guardians—to ensure a smooth and effective field trip experience. This includes detailed protocols for planning, supervision, risk management, and communication to maximize the learning outcomes and ensure a positive and secure experience for all participants. The scope of this policy applies to all field trips organized by the academy, including day trips, overnight trips, and international trips.

• Field Trip Definition and Key Roles

Field trips refer to any off-campus excursion organized by the Academy for educational purposes through the engagement of the following:

• Field Trip Coordinator: The staff member responsible for planning and overseeing the field trip.
• Chaperone: Any adult, including staff members, parents, or volunteers, who supervises students during the field trip.
• Responsibilities

SELIS Learning Academy Responsibilities:

1. Ensure all field trips align with STREAM curriculum, educational goals and are age appropriate.
2. Define clear learning objectives and outcomes for the trip.
3. Provide detailed information to students, parents, and guardians about the trip’s purpose, schedule, and requirements
4. Conduct thorough risk assessments to identify and mitigate potential hazards.
5. Address health and safety concerns, including medical needs and special accommodations for students.
6. Ensure adequate supervision by qualified staff members, maintaining appropriate staff-to-student ratios.
7. Conduct training workshops for field trip coordinator and chaperones to educate them on their responsibilities and ensure they are well-prepared for their roles.
8. Organize training sessions for students to educate them on their responsibilities and rules and regulations.
9. Develop and communicate emergency procedures, including first aid and contact information.
10. Plan all logistical details, including transportation, accommodation (if applicable), and itinerary.
11. Obtain necessary permissions and consents from parents or guardians.
12. Maintain records of permissions, risk assessments, and incident reports.
13. Provide adequate funding and resources.
14. Adhere to legal and ethical standards, including relevant regulations and policies regarding field trips.
15. Maintain appropriate insurance coverage for field trips.

Student Responsibilities:

1. Follow all guidelines and rules set by the Academy and trip leaders.
2. Exhibit respectful and responsible behavior throughout the trip.
3. Participate in the training workshop conducted by the Academy prior to the field trip.
4. Provide the Academy with all required documentation.
5. Bring any required materials, clothing, or personal items as instructed.
6. Engage actively in scheduled activities and educational objectives.
7. Notify chaperones of any safety concerns, health issues, or special needs.
8. Disclose any medical conditions or special needs that may affect participation or require accommodation.

Parents/Guardian Responsibilities:

1. Fill out and submit all necessary forms and payments by the specified deadlines.
2. Provide written consent for participation in the field trip.
3. Disclose any medical conditions or special needs that may affect participation or require accommodation.
4. Ensure students are prepared with appropriate clothing, gear, and any necessary personal items.
5. Provide up-to-date emergency contact information and be available to respond if needed.
6. Support the educational goals of the trip and encourage students to adhere to the guidelines and expectations set by the school.

• Procedures

Here is the procedure of planning a filed trip A to Z:

• Pre-Trip Preparation

1. Planning and Approval:
   1. The Field Trip Coordinator must submit a detailed proposal to administration for approval including the following information:
   2. Educational goals and objectives of the filed trip.
   3. The chosen destination that aligns with the trip’s objectives and is suitable for the students’ age and needs.
   4. The budget, transportation arrangement, risk management and other logistical details such as accommodation (if applicable).
2. Communication:
   1. Once approved, the Field Trip Coordinator sends to communicate trip details to students, parents, and chaperones, including schedule, expectations, and what to bring.
   2. A pre-trip meeting may be scheduled to address any questions or concerns from parents/guardians.
3. Forms and Permissions:
   1. Parents/guardians must complete and return permission forms, medical forms, and emergency contact information.
   2. Any required payments must be submitted by the deadline specified.
4. Safety and Supervision:
   1. The Field Trip Coordinator ensures an adequate number of chaperones are present.
   2. All chaperones get educated on their responsibilities and emergency procedures.
   3. A first aid kit and emergency contact list are always carried by the Field Trip Coordinator.
5. Student and Parents/Guardian Preparation:
   • Training workshops are conducted for both students and chaperones to educate them on their responsibilities, safety protocols, and emergency procedures.
6. Transportation:

• • Transportation will be arranged through a reputable company, with all vehicles meeting safety standards.
  • All students and chaperones must follow the transportation company’s safety guidelines.

• Throughout the Trip

1. • Students must stay with their assigned groups and follow the itinerary.
   • Chaperones will conduct headcounts at regular intervals.
   • Any incidents or emergencies must be reported to the Field Trip Coordinator immediately.

• Post-Trip Reflection:

1. • The Field Trip Coordinator conducts a debriefing session to evaluate the trip and gather feedback from students and chaperones.
   • Any incidents or issues are documented and reviewed to improve future trips.

• Emergency Procedures
  • In the event of an emergency, the Field Trip Coordinator follows the institution’s emergency protocols.
  • Parents/guardians are notified of any serious incidents as soon as possible.
  • A designated staff member stays at the Academy to serve as a point of contact throughout the trip.
• Review and Revision
• Address Issues:
  • Follow-up on any issues or concerns raised during the trip.
• Report:
  • Provide a report or summary of the trip’s outcomes to school administrators or relevant parties.
  • This policy will be reviewed annually and revised as necessary to ensure it remains effective and relevant.

• Purpose

At SELIS Learning Academy, the health and safety of the students, employees, visitors, and stakeholders are of paramount importance. The Health and Safety Policy outlines the Academy’s commitment to creating a safe and healthy working environment by adhering to all applicable regulations and standards. This policy is designed to prevent workplace accidents, minimize risks, and promote well-being through proactive measures and effective management.

• Health and Safety Measurements

• Parents’ Responsibility

1. Provide the academy with current medical records, including immunizations and any relevant health conditions.
2. Instruct young children on proper hygiene practices at home, such as frequent handwashing and covering coughs and sneezes.
3. Inform the academy immediately if their child is ill or diagnosed with a contagious disease.
4. Ensure their child is healthy and free from contagious illnesses before sending them to school.
5. Ensure that the academy has current emergency contact information and multiple methods to reach parents during school hours.
6. Fulfill the responsibilities outlined in the Administration of Medical Policy.
7. Complete and submit any necessary consent forms for medical treatments or emergency care as required by the academy.
8. Familiarize themselves with the Academy’s health and safety policies and procedures and ensure their child adheres to them.

• The Academy’s Responsibility

1. Foster a caring and supportive environment that prioritizes student well-being.
2. Ensure compliance with all health and safety protocols outlined by the academy.
3. Communicate promptly with parents about any health concerns, incidents, or policy updates.
4. Provide the staff and students with essential safety and health equipment:

• First Aid Kits
• Fire Extinguishers, placed in accessible locations throughout the school.
• Smoke Detectors and Alarms
• Emergency Lighting
• Hand Sanitizers and Dispensers
• Cleaning Supplies

5. Keep accurate and confidential health records for students, including immunizations and medical conditions, and ensure compliance with privacy regulations.
6. Implement preventive measures and health programs to address common health issues, such as flu prevention or mental health support.
7. Make accommodation to support students with disabilities or special needs in all health and safety procedures and equipment.
8. Prohibit sharing risky food that easily cause allergies, including

• Peanuts
• Tree nuts such as walnuts and pecans
• Fish
• Shellfish
• Cow’s milk
• Eggs
• Wheat
• Soy
• Sesame
• Mustard

9. students NOT to share food, drinks or utensils.
10. Review and update health and safety policies to reflect new regulations, best practices, and feedback.
11. Offer continuous training and professional development for staff on health and safety practices, including first aid, emergency response, and mental health awareness.
12. Schedule and perform frequent drills for fire, evacuation, and lockdown procedures to ensure preparedness and safety.
13. Implement supervision measurements by teachers and staff while the Academy is in operation.
14. Ensure the following security protocols are implemented:

• Controlled Access Control:
  • The Academy employs electronic access control systems at all entry and exit points. Authorized personnel are issued access keys, cards or key fobs that must be used to gain entry.
• Security Cameras:
  • The Academy is equipped with a comprehensive network of security cameras installed throughout the campus, including at entry points, hallways, and common areas. These cameras operate continuously, providing real-time monitoring. Details about their use are outlined in the Security Camera Policy.
• Visitor Protocols:
  • All visitors must report to the main office upon arrival. They are required to sign in, providing their name, contact information, and purpose of visit. Visitors will be issued a badge or pass that must be always worn visibly while on school property.
  • Visitors must present valid photo identification, such as a driver’s license or passport, at the main office.
  • Non-essential visits should be scheduled in advance. Visitors are encouraged to arrange appointments with relevant staff members to minimize disruptions to the school day.
  • Visitors are permitted access only to designated areas of the school. Unauthorized access to classrooms, staff offices, or other restricted areas is strictly prohibited. Visitors must be escorted by a school staff member if access to restricted areas is necessary.
  • Upon completing their visit, visitors must return to the main office to sign out, return their badge or pass, and confirm their departure with the office staff.
• Drop-Off and Pick-Up Procedures for Students in Grades 1 to 4:
• Parents or guardians must drop off and pick up their children at the specified times and locations set by the Academy. This ensures effective traffic management, reduces congestion, and maintains the safe supervision of children.
• Only individuals pre-authorized by the parent or guardian are allowed to pick up a child. Proper identification may be required to confirm authorization.
• Children must be accompanied by a responsible adult to and from the designated drop-off and pick-up areas. Students should not be left unattended in these areas.
• Any changes to the authorized pick-up person or arrangements must be communicated to the Academy in writing in advance.
• In the event of an emergency or unforeseen delay, parents should immediately notify the Student Services office.
• If a student is not picked up by the designated time, the Academy will contact the emergency contact. If the emergency contact cannot be reached, the Academy will seek advice by contacting 911.
• If a student is unable to attend classes, either the student or the parent must promptly inform the Student Services office with an explanation. Additional details are provided in the Attendance Policy.
• Students’ Responsibility

1. Follow all established health and safety procedures and protocols.
2. Immediately report any hazards, unsafe conditions, or incidents to a teacher or the Student Services office.
3. Maintain personal hygiene, such as regular handwashing and covering coughs and sneezes.
4. Use safety and health equipment, such as first aid kits and fire extinguishers, only as instructed and for their intended purposes.
5. Abide by all safety rules and regulations, including those related to the use of school facilities, equipment, and activities.
6. Be considerate of the health and safety of peers by avoiding behaviors that may pose a risk to themselves or others.
7. Comply with any medical instructions or accommodation provided by the school for their health and well-being.

• Linkages to Other Policies

Integrating related policies is essential for ensuring a comprehensive and unified approach to maintaining a safe and healthy environment. This policy is interconnected with key policies such as the Administration and Emergency Management Policy, Security Camera Policy, and Attendance Policies. By aligning these policies, the Academy ensures that all aspects of safety and health are addressed holistically, promoting a secure and supportive environment for everyone.

• Policy Review

Selis Learning Academy conducts an annual review of Health and Safety Policy to ensure its effectiveness and relevance.

• Purpose

• Definitions

• Prescribed: Most requests schools receive involve the routine administration of prescribed medications for chronic conditions like asthma, epilepsy, allergies, or attention disorders.

• Non-prescription: Occasionally, parents or students may ask schools to administer over-the-counter medications, like aspirin or cough syrup. These medications are not typically prescribed by a physician, and dosages are not clearly defined.

• Emergency: In certain life-threatening or extreme situations, such as severe allergic reactions, students may need immediate medication. These scenarios usually involve known pre-existing conditions.

• Medication Administration Regulations 

• The medication is necessary for the student while at school.
• Parents must inform the Academy of any specific health conditions their children suffer from before finalizing their registration.
• A parent has requested the school’s assistance and signed the consent form for medication administration.
• Written consent must be obtained in advance from both the parent and the family physician using the Academy Medication Consent Form.
• The designated employee administering the medication has received training from a qualified healthcare professional, meeting the approval of both the employee and the healthcare provider. In the absence of the designated employee, parents are responsible for the medicine administration.
• The designated employee must hold a current First Aid certification.
• All prescribed medications must be kept in their original labeled containers with clear instructions. They should be stored in a secure but usually unlocked location during school hours and locked outside of school hours. If direct supervision of the storage area is not possible during school hours, it should be locked with the key location known and accessible to those designated to administer the medication.
• A drug or medication will be administered only using the appropriate dispenser, such as a syringe or measuring spoon/cup.
• For each child receiving medication, an entry must be made on the “Medication Consent Form”.
• Each child receiving medication, short-term or long-term, must have a detailed care plan developed by the designated employee.
• The designated employee giving the medication must document each dose administered and the time. If a dose is omitted/given late, reason must be listed.
• To ensure timely administration of emergency medication:
• Emergency medications may be given to a child by any trained individual familiar with the child’s care plan; this individual could be the Academy Manager or a trained instructor.
• Children may carry their own asthma or emergency medication in line with this policy, drug and medication administration procedures, and their individualized plan, if applicable.
• Medication for students who require an asthma inhaler, an EPI-Pen or emergency medication cannot be locked in a container or cupboard; The medication are kept in the teacher’s emergency bag, and it is kept out of the reach of children.
• Expired drugs or medications, including epinephrine, will not be administered under any circumstances.
• All drug or medication containers must be clearly labeled with the following information:
• The child’s full name
• The name of the drug or medication
• The dosage of the drug or medication
• Storage instructions
• Administration instructions
• The date of purchase for prescription medications
• The expiration date, if applicable
• The details provided on the written parental authorization must align with these labeling requirements.
• If any information is missing from a drug or medication label or if the parental authorization does not match the label, the Academy will not accept or administer the medication until all required information is accurately provided.
• For over-the-counter epinephrine used by a student with a care plan and emergency procedures for anaphylactic allergies, it may be administered if it includes a doctor’s note and is clearly labeled with the child’s name, the drug or medication name, dosage, expiration date, and instructions for storage and administration.
• The Academy must create and put into action individualized care plans for students with chronic health conditions, involving input from both the students’ parents and healthcare professionals. These plans should be reviewed and updated regularly as necessary.
• Recording Requirements

• Confidentiality Requirements

• Medical Incident Emergency Situations

1. Maintain up-to-date medical records for each student, including allergies, chronic conditions, and emergency contacts.
2. Train the designated employee and Academy Manager in first aid, CPR, and how to use an automated external defibrillator (AED).
3. Establish clear procedures for the administration of medication, including the storage of medications, authorization forms, and monitoring of medication usage.
4. Conduct drills for medical emergencies to ensure staff and students are familiar with procedures and can respond effectively.
5. Equip the Academy with first aid kits, AEDs, and other necessary medical supplies. Ensure that these kits are easily accessible and regularly stocked.
6. Implement a system for reporting and tracking medical incidents to identify patterns and areas for improvement.
7. Keep open communication with parents regarding their child’s health needs and any changes in medical status or medication.

• Emergency Situations Procedure

1. The designated employee or Academy Manager is responsible for contacting emergency services (911) and notifying the individual’s parents or emergency contacts.
2. The designated employee or Academy Manager will provide first aid until professional medical assistance arrives.
3. The designated employee or Academy Manager will accompany the individual to the hospital emergency room if required.
4. All emergency incidents, responses, and outcomes will be documented by the designated employee or Academy Manager for review and record-keeping.

• Negligence in Medical Incidents

1. Inform the Academy Director, Dr. Walid Abdelmagid.
2. Contact the individual’s emergency contact.

1. Conducts an internal review to assess what went wrong, evaluate adherence to existing procedures and policies, and identify any areas needing improvement.
2. Fills out the Academy’s incident report form, accurately documenting all relevant details, including the nature of the mistake, actions taken, and outcomes.
3. Offers support to the affected individuals and address any concerns raised by students, parents, or staff.
4. Ensure transparent communication regarding the measures taken to address the issue.
5. provides all pertinent evidence related to the incident, including documentation and witness statements, to the affected parties.
6. Determine the appropriate disciplinary action for individuals found responsible for medical negligence; the measures may include warnings, suspension, or expulsion, based on the severity of the harm caused and the specifics of the incident.
7. Arranges for additional or re-training for the designated employee to prevent future incidents.
8. Monitors the effectiveness of the corrective actions and ensures that any improvements are effectively implemented.

• Ambulance and Medical Expenses

• The cost of calling an ambulance and any subsequent medical expenses will be the responsibility of the individual or their family/guardian.
• Families and guardians are encouraged to provide up-to-date insurance information to the school for emergency purposes. The school will make reasonable efforts to assist in contacting insurance providers if needed.
• While the school will ensure that emergency medical services are promptly contacted and appropriate care is provided, the financial responsibility for these services remains with the individual or their guardians.
• The school will inform families or guardians of any incurred emergency costs and assist with navigating insurance claims where possible.
• Other Emergency Situations

• Fire
• Natural Disasters
• Security Threats

1. Conduct regular training sessions for all staff, students, and parents on emergency procedures, including preparation, response, and recovery phases.
2. Schedule and execute frequent fire drills, lockdown drills, and other relevant practice drills.
3. Clearly mark evacuation routes and procedures in all classrooms and common areas.
4. Designate specific gathering areas outside the building for individuals to assemble during emergencies.
5. Develop and implement detailed plans to assist individuals with disabilities during emergencies.
6. Maintain an up-to-date list for emergencies, including:

• Emergency Services
• Updated contact numbers for individuals with specific health conditions and their health professionals
• Local Hospitals and Police Stations
• BC Drug and Poison Information Centre
• Academy Director
• Academy Manager

The staff of the SELIS Learning Center has been asked by *ParentGuardian

To administer medication to (Child) *

During the school day. To comply with this request and in accordance with our state law, we need the following information from you.

MEDICAL PROVIDER INFORMATION

Health care provider signature *

or respond Fax

Date *

Health care provider name *

Address *

Phone *

Fax

DIRECTIONS FOR ADMINISTRATION OF MEDICATION

Child's name *

Date of birth *

Name of medication *

Purpose of medication *

Starting date *

Ending date *

Dosage

When to give medication

Time(s) to be given

By injection

Special instructions

Signs or symptom(s) to watch for

Possible side effects or reactions

Adaptations suggested for the classroom

When to call the parent or health care provider regarding symptoms or if the child fails to respond to treatment

Signs that urgent care is needed

PARENT PERMISSION

I request and authorize the SELIS Center to administer this medication in accordance with the instructions

provided by my child’s medical provider.

Parent or Guardian Signature *

Date *

Parent or Guardian Name *

Phone *

Submit

• Purpose

SELIS Learning Academy is committed to creating a respectful and secure environment for all students and employees. The Personal Property Policy outlines the guidelines and procedures for handling personal belongings to ensure that everyone’s property is respected and safeguarded while on Academy premises. The purpose of this policy is to establish clear guidelines for the use, storage, and protection of personal property, ensuring that all staff and students are informed and equipped to take appropriate actions to prevent loss, theft, or damage to personal belongings.

• Legal and Ethical Responsibility
• According to SELIS Learning Academy’s regulations, it is the responsibility of everyone to ensure the safety and security of their personal property while on Academy premises.
• The Academy is not responsible for the loss, theft, or damage of personal property unless it can be demonstrated that the Academy’s negligence directly contributed to the incident.
• Individuals are encouraged to clearly label their personal belongings and avoid bringing valuable items to the Academy unless necessary.
• Individuals are recommended to secure their own insurance for personal property, especially for items of significant value, as the Academy’s insurance does not cover personal belongings.
• Personal items should be stored in designated secure areas provided by the Academy. The Academy is not responsible for items left in common, unattended workspaces, and unsecured areas.
• Certain items may be prohibited on Academy premises for safety reasons. Individuals should consult Academy regulations to ensure their belongings comply with these restrictions.
• The Academy reserves the right to inspect personal property if there is a suspicion of policy violations or safety concerns.
• Lost and Found Guidelines

1. Individuals who find lost personal property on Academy premises should immediately turn the item(s) into the Academy’s lost and found or Student Services office.
2. SELIS Learning Academy only accepts keys, Wallets, IDs, and valuable items found within a 7-day period. Items that are not valuable or that could pose health or hygiene issues, such as food or water containers, earbuds, and any items that are soiled or have an unpleasant odor, are not accepted.
3. The Academy will make reasonable efforts to identify the owner and return the item(s).
4. Items turned in are kept for 30 calendar days; Items not claimed within this 30-day period are discarded or donated.

• Prohibited Items
• Weapons, explosives, and any other hazardous materials that jeopardize others’ safety
• The possession, use, or distribution of illegal substances

Possession of any of the prohibited items may lead to disciplinary measures and potential legal consequences, including probation and, in severe cases, expulsion from the program.

• Reporting Procedures for Lost or Stolen Property

1. Individuals who realize their personal property is missing are advised to first check the Lost and Found.
2. If the item is not located in the Lost and Found, individuals should promptly report the missing or stolen valuable items to the Student Services office.
3. A comprehensive description of the missing item(s) and the circumstances surrounding the loss or theft must be provided.
4. In cases of suspected theft, the Academy Director will be responsible for conducting a thorough investigation, reviewing CCTV footage if applicable, and, if necessary, notifying local law enforcement for further inquiry.
5. All details related to the incident, including the actions taken and communications with relevant authorities, will be meticulously documented.

• Prevention Measures

SELIS Learning Academy is dedicated to preventing the loss, theft, or damage of personal property through the following measures:

• Regular awareness sessions educate students and staff about the importance of protecting their personal belongings.
• An extensive surveillance system monitors common areas and discourages theft.
• Adequate supervision is provided throughout the Academy, especially in high-traffic and less visible areas.
• Personal property policies and procedures are reviewed and updated periodically to reflect current best practices and legal standards.
• Clear channels are established for reporting lost or stolen items, ensuring that concerns are addressed promptly.
• Coordination with local law enforcement enhances security and response protocols for theft-related incidents.

A culture of vigilance and responsibility is promoted among students and staff to maintain a secure environment for all.

• Purpose

SELIS Learning Academy is dedicated to implementing detailed guidelines and procedures for the collection, use, storage, and sharing of personal information to safeguard the privacy of both students and employees. This policy is designed to ensure that all personal data is managed in accordance with relevant privacy laws and regulations. It outlines comprehensive protocols for protecting sensitive information and specifies the responsibilities of both staff and students in maintaining confidentiality and securing personal data.

The policy ensures transparency and legal compliance in data management, detailing data collection, usage, protection measures, and individuals’ rights. It emphasizes careful handling of personal information in line with the Personal Information Protection Act (PIPA) and the Freedom of Information and Protection of Privacy Act (FIPPA), covering all data collection, storage, and destruction practices.

• Definition 

Personal Information or Data: It refers to information about an identifiable individual and includes

employee or volunteer personal information, subject to applicable exceptions.

Collection: The process of gathering or obtaining personal information from any source or by any means.

Consent: The voluntary agreement to what is being done or proposed, which can be either expressed or implied.

Express Consent: Occurs when an individual, fully aware of what personal information is being collected and its intended use, willingly agrees to its collection, use, and disclosure; this consent can be given in writing or verbally.

Implied Consent: Arises when an individual is considered to consent to the collection, use, or disclosure of their personal information based on their voluntary provision of the information for a purpose that would be obvious to a reasonable person.

• Data Protection Principles

The Personal Information Protection Act establishes the following enforceable principles that must be adhered to at all times at SELIS Learning Academy:

• Personal data shall be obtained only for specified and lawful purposes.
• Personal data shall be adequate, relevant and not excessive.
• Personal data shall be accurate, complete and where necessary, kept up to date.
• Personal data processed for any purpose shall not be kept for longer than is necessary for that purpose or those purposes.
• Personal data shall be kept secure i.e. protected by an appropriate degree of security.
• General Statement (Legal and Ethical Responsibility)

SELIS Learning Academy is committed to maintaining the above principles at all times; therefore, the Academy will:

1. Inform individuals why the information is being collected when it is collected
2. Inform individuals when their information is shared, and why and with whom it was shared
3. Check the quality and the accuracy of the information it holds
4. Ensure that personal information is retained only as long as necessary for fulfillment of the purposes for which it was collected, or as required or permitted by law.
5. Ensure that when obsolete information is destroyed that it is done so appropriately and securely
6. Ensure that clear and robust safeguards are in place to protect personal information from loss, theft and unauthorized disclosure, irrespective of the format in which it is recorded

7. Share information with others only when it is legally and professionally appropriate to do so
8. Set out procedures to ensure compliance with the duty to respond to requests for access to personal information.

9. Ensure all staff are aware of, and understand, policies and procedures
10. Ensure the collection of personal information is limited to what is necessary for the purposes for which it is collected.

SELIS Learning Academy gathers data to develop Student Profiles from registration forms, correspondence, and professional assessments. This data is used to enhance student learning, track and report progress, offer suitable pastoral care, and evaluate the quality of our services. The Student Profiles contain various categories of personal information, including:

• Enrollment Forms
• Health Records
• Attendance Records
• Emergency Contact Forms
• Permission Slips
• Behavioral Records
• Special Education Documents
• Consent Forms

SELIS Learning Academy collects data to create Employee Profiles from completed application forms, correspondence, and professional assessments. The Employee Profiles include various categories of personal information, such as:

• Employment Application
• Resume or Curriculum Vitae
• Employment Contract or Agreement
• Tax Forms
• Benefits Enrollment Forms
• Emergency Contact Information
• Performance Evaluations
• Disciplinary Records
• Training Records
• Leave Forms
• Attendance Records
• Health and Safety Records
• Consent Forms

Although some information is mandatory, we will inform individuals whether they are required to provide certain information to us or if you have a choice in this. 

• Sharing Information

SELIS Learning Academy respects the privacy of all employees, students and their families. No personal and sensitive information is shared without explicit consent, unless stipulated by law. In the interest of security, the Academy provides all class teachers with a student list containing key medical information, pick-up rights and contact numbers as provided on the registration form. It is the responsibility of the students, or their parents, to ensure this information is correct and up to date; however, the Academy may contact the individuals to ensure that the collected information is up to date.

It is important to note that, although consent may be implied in certain circumstances, explicit consent is mandatory for the collection, use, and sharing of confidential and sensitive information. This information will be used or disclosed solely for the purpose for which it was collected, unless otherwise authorized by the individual or as required by law; in addition, express consent is required for using photographs of employees and students taken during their activities for publication purposes.

According to the Personal Information Protection Act (PIPA) in 2004, there are situations where obtaining consent is not required. Consent may not be necessary if:

• The individual’s information is already accessible from public sources.
• The information provides clear benefits or/and essential for medical treatments
• The information hinders or is needed for an investigation, including criminal cases, breach of contract, or fraud.

Consent can be withdrawn at any time with reasonable notice, though legal or contractual limitations may apply.

• Information Protection

At SELIS Learning Academy personal information is safeguarded by implementing security measures tailored to the sensitivity of the data. These implemented approaches include:

• Physical Measures: Secure storage solutions such as locked filing cabinets, restricted access areas, and proper procedures for disposing of personal information.
• Organizational Measures: Security clearances and access restricted to individuals on a “need to know” basis.
• Technological Measures: Use of passwords, firewalls, disconnection of data from the Internet, and regular backups.
• Access Controls: Implement stringent access controls such as multi-factor authentication.
• Secure Communication Channels: Using secure communication methods (e.g., encrypted emails, secure messaging apps) to exchange sensitive information reduces the risk of interception.
• Access Rights

Upon written request, individuals have the right to access the following information from the Academy:

• The type of personal information held and its accuracy
• The purposes for which the information is used
• To whom the information has been disclosed, if applicable, and within the time period for which records are available.

However, the Academy may refuse to disclose information under certain circumstances, including:

• When disclosure is prohibited by law
• When the information includes details about another person
• When disclosure of information could reasonably harm the individual’s mental or physical health
• When the information has been collected during a formal dispute resolution process
• When the information is protected by solicitor-client or litigation privilege.

• Data Breach Notification and Complaint Procedure

             In the event of a data breach involving the personal information of employees or students, the Academy will promptly inform affected individuals and relevant authorities as mandated by law. The notification will include details about the breach, its potential impact, and the measures being taken to address and mitigate the situation. This approach ensures transparency, allows individuals to take protective actions, and upholds trust and compliance with privacy regulations. Any staff member who witnesses or becomes aware of a potential Privacy Policy violation must immediately report it to the Academy Director, Dr. Walid Abdelmagid. All concerns should be documented thoroughly, including the issue’s nature, date and time, individuals involved, and relevant observations. The process is as follows:

1. The incident will be communicated confidentially to the affected individual’s parent or guardian and the Academy Director, maintaining privacy throughout the process. Information will only be disclosed to those directly involved in the investigation or as legally required.
2. The individual alleged to be involved will be placed on leave pending the investigation and instructed to avoid contact with the victim or witnesses to preserve the investigation’s integrity and privacy.
3. All allegations will be reported to civil authorities as required by law. SELIS Learning Academy will comply with mandatory reporting requirements while protecting personal information and sharing it only as necessary for legal purposes.
4. The insurance company will be informed of the incident. Incident reports and related documents will be handled confidentially and shared with the insurance company only as needed for claims or coverage.
5. All procedures outlined in the Academy’s relevant policies, including those for handling complaints or reports, will be followed.

             Contact info:

             Telephone No: 778-951-3811

             Email: [email protected]

• Purpose

SELIS Learning Academy is dedicated to upholding dignity and fairness for everyone within the Academy. This policy is designed to safeguard students’ rights by establishing clear behavioral standards, outlining procedures for handling grievances, and resolving conflicts.

The policy applies to all Academy students who are currently enrolled students in any programs. Concerns related to a student’s conduct must be referred to the Director of Student Services or Academy Director Dr. Walid Abdelmagid, to process in accordance with this Policy. All communication related to this policy will be in writing and a copy will be placed in the student file.

• Complaint Process and Protocols

SELIS Learning Academy is dedicated to fostering a learning environment where all students are treated with respect and fairness. We ensure that every member of our community—including students, instructors, staff, and visitors—can study and work in an atmosphere characterized by tolerance and mutual respect, free from harassment and discrimination. Our commitment extends to providing accessible, inclusive, and welcoming spaces for everyone. Centered on our core values of Equity, Diversity, and Inclusion, we emphasize the importance of continuous self-education and reflection to better understand and address the complex issues related to these areas. Promoting inclusion is essential to creating a positive and supportive environment for all members of our Academy.

For more clarification

• Students have the right to register a complaint against any Academy policy or administrative process alleged to be unfair, or against any individual whose actions are alleged to interfere unduly with a student’s reasonable and legitimate access to services or participation in appropriate college-related activities, in so far as the complaint is not more appropriately addressed by other college policies or procedures.
• Students will not be subject to any form of retaliation as a result of filing a complaint.
• Prohibited Activities on Academy Premises

While on SELIS Learning Academy premises or in the course of activities or events hosted by the Academy the following activities are prohibited:

• Bullying, insulting, taunting, or ostracizing.
• Malicious gestures or actions.
• Behavior that frightens, belittles, or degrades.
• Persistent unjustified threats of discipline or sanctions.
• Constant unjustified criticism.
• Yelling and shouting.
• Damaging or interfering with another’s property or equipment.
• Complaint Procedure

If under any circumstances, a prohibited activity occurs, students/parents must file the claim within one year of completing, being dismissed or withdrawing from your program.

The following outlines the process for addressing the activity:

1. Any conduct contrary to the respectful and fair treatment policy shall be reported to the Director of Student Services or Academy Director, Dr. Walid Abdelmagid, in writing.
2. The Director of Student Services or Academy Director will discuss the matter with the student within SEVEN business days of receiving a complaint.
3. The Director of Student Services or Academy Director can warrant the immediate dismissal of the student in case of the serious nature of the issue.
4. Further, the Director of Student Services or Academy Director will arrange a meeting with the student without any further delay.
5. The Director of Student Services or Academy Director will determine whether concerns are substantiated after further inquiry within SEVEN business days of the initial meeting with the student.
6. After meeting the student, the Director of Student Services or Academy Director will determine:

• That the concern(s) were not substantiated; or
• That the concern(s) were substantiated, in whole or in part, and either:
  • Give the student a warning setting out the penalty for further misconduct; or
  • Set a probationary period with appropriate conditions; or
  • Advise that the student must be dismissed from the Academy.

7. The Director of Student Services or Academy Director will provide a copy of the written determination to the student and the original will be placed in the student file.

8. Both the Director of Student Services and Academy Director and the student will sign the written warning or probation conditions in case of probation or warning given to the student. The original document will be placed in the student’s file and a copy will be provided to the student.
9. The Director of Student Services or Academy Director will meet the student to deliver a letter of dismissal if it is advised to dismiss the student. Further, the Director of Student Services or Academy Director will provide the student with the calculation of refund due or tuition owing (if applicable).

• If a refund is due, the refund will be granted to the student within 30 days of dismissal.
• If the student owes tuition fees to the college, the Director of Student Services or Academy Director will undertake the collection of the amount owing.

10. All the concerned staff members and instructors would be informed regarding the decision and all the records related to the issue will be kept in the student’s file.
11. Lastly, if required a complaint can be filed to a concerned law enforcement agency of the BC.

• Purpose

SELIS Learning Academy is committed to safeguarding the safety and security of its students, staff, and property. In dealing with student surveillance, SELIS Learning Academy acknowledges its legal duty to ensure adequate supervision for student safety while also recognizing that students retain certain privacy rights; therefore, video surveillance, like all other forms of student supervision, must be conducted in a manner that respects both student and employee privacy.

The purpose of this policy is to provide clear guidelines for the use of video surveillance on the Academy’s premises for ensuring adherence to BC’s legal standards while respecting individual privacy rights. This policy outlines protocols for the installation, use, access, and storage of surveillance footage with transparency and accountability

• Definitions

Surveillance System: Refers to cameras and related equipment used for monitoring and recording activities within and around the Academy premises.

Footage: Includes any video or audio recordings captured by the surveillance system.

Authorized Personnel: Refers to individuals who have been granted access to view or manage surveillance footage, including the Academy Director and designated security staff.

• Legal and Ethical Responsibility
• The use of video surveillance at SELIS Learning Academy complies with the Freedom of Information and Protection of Privacy Act (FIPPA) and other relevant BC laws.
• Surveillance cameras are only placed in areas where there is no reasonable expectation of privacy, such as classrooms, hallways, entrances, and parking lots. Cameras are not used in private areas like restrooms.
• Everyone is informed of the presence and purpose of surveillance cameras. Clear signage is posted in monitored areas indicating that video surveillance is in use.
• Security Camera Guidelines

SELIS Learning Academy is dedicated to upholding the following guidelines to ensure both safety and privacy:

• Surveillance equipment may be utilized for monitoring and recording purposes.
• Installation and maintenance of surveillance equipment are carried out by qualified professionals to ensure both effective operation and compliance with privacy standards.
• Access to live footage is restricted to authorized personnel and is intended exclusively for safety and security purposes.

In addition to:

• Access and Review of Footage
• Limit access to recorded footage to authorized personnel and maintain a log of all access to ensure accountability.
• Review footage only when necessary, such as during an investigation of an incident or in response to a specific request from law enforcement or other legal authorities.
• Any external requests for access to surveillance footage must be approved by the Academy Director, Walid Abdelmagid, and comply with FIPPA and other relevant legal regulations. And

• Storage and Retention
• Store surveillance footage securely, with access restricted to authorized personnel only.
• Use encryption for stored and transmitted footage to protect against unauthorized access and breaches.
• Establish backup systems to ensure continuous operation of surveillance equipment in case of technical failures.
• Retain footage for a specific period, typically 30 days, after which it is automatically deleted unless required for an ongoing investigation or legal proceedings.
• Archive any footage deemed necessary for investigations or legal purposes securely and retain it according to legal and policy requirements.

• Damage or Tampering of Surveillance Equipment

If someone damages security cameras, either accidentally or intentionally, several steps and consequences typically follow:

1. The incident should immediately get reported to the Academy Director, Walid Abdelmagid, for the further investigation.
2. A thorough investigation is conducted to assess the damage and its impact on the surveillance system, determining whether the damage was accidental or intentional (If available, review surveillance footage to gather relevant information about the incident)
3. Disciplinary Actions

• Intentional Damage: Individuals responsible for intentional damage may face disciplinary measures such as warnings, suspension, or expulsion, based on the severity of the damage and applicable policies.
• Accidental Damage: For accidental damage, the individual may be required to cover repair costs or undergo training on proper equipment handling.

4. Pursue legal action in cases of intentional damage if the damage incurs significant costs or involves criminal intent.
5. Document the incident in detail, including the time, date, and nature of the damage, as well as any potential witnesses.

• Prevention and Safety Measures

SELIS Learning Academy is dedicated to maintaining a safe environment through proactive measures, including:

• Regularly updating the surveillance system to meet current security and privacy standards.
• Clearly communicating the purpose of surveillance to students, staff, and parents to enhance safety.
• Developing and maintaining an incident response plan for addressing security breaches related to surveillance.
• Documenting incidents involving surveillance footage, including actions taken and outcomes, for accountability.
• Integrating surveillance with other security measures, such as alarms and access controls, for a comprehensive approach.
• Scheduling regular maintenance to ensure all equipment is functional and up to date.

• Purpose

SELIS Learning Academy is committed to the prevention of and appropriate response to sexual misconduct. The purpose of a sexual misconduct policy is to create a safe and respectful environment by clearly defining and prohibiting all forms of sexual misconduct. This policy outlines the standards of behavior expected from all members of the school community, provides procedures for reporting and addressing incidents, and ensures support for survivors.

• Definitions

Sexual misconduct refers to a spectrum of non-consensual sexual contact and behavior including the following:

Sexual Assault: It is any form of sexual touching or the threat, express or implied, of sexual touching without the individual’s consent.

Sexual Exploitation: It is actual or attempted abuse of a position of vulnerability, power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially, or politically from the sexual exploitation of another.

Sexual Harassment: It is unwelcome conduct, by comment or gesture, of a sexual nature that detrimentally affects the working, learning, or living environment, or leads to adverse consequences for the individual directly subjected to the harassment.

Stalking and Cyberstalking: Stalking through the use of the internet or other electronic means), which is engaging in unwelcome conduct expressed or implied, that causes an individual to fear for their physical or psychological safety, and includes repeatedly following the individual, repeatedly communicating with the individual through any means, engaging in threatening conduct, or keeping watch over the place where the individual happens to be.

Indecent Exposure: It is exposing one’s body to another individual either physically or electronically, or through any other means, for a sexual purpose without the individual’s consent, or coercing another individual to remove their clothing in order to expose their body.

Voyeurism: It is non‐consensual viewing, photographing, or otherwise recording another individual in a location where there is an expectation of privacy and where the viewing, photographing, or recording is done for a sexual purpose.

• The distribution of a sexually explicit photograph or video of a person to one or more persons other than the person in the photograph or video without the consent of the person in the photograph or video and with the intent to distress the person in the photograph or video.
• The attempt to commit an act of sexual misconduct.
• The threat to commit an act of sexual misconduct.
• Complaint/Report Procedures

A Complaint of sexual misconduct is different than a Report of sexual misconduct. A Complaint is when the victim/survivor discloses or chooses to tell someone at the institution of an incident of sexual misconduct to seek support but may not want to make a formal report to police or the institution. A Report is a formal notification of an incident of sexual misconduct to someone at the institution accompanied by a request for action. A Report does not have to be made by the victim/survivor; individuals making a Complaint will be provided with resolution options and will not be required or pressured to make a Report.

• Policy Guidelines for Handling Sexual Complaints/Reports

• A student making a complaint of sexual misconduct will be provided with resolution options and, if appropriate, accommodation, and will not be required or pressured to make a report.
• It is contrary to this policy for SELIS Learning Academy to retaliate, engage in reprisals or threaten to retaliate in relation to a Complaint or a Report.
• Any processes undertaken pursuant to this policy will be based on the principles of administrative fairness. All parties involved will be treated with dignity and respect.
• All information related to a Complaint or Report is confidential and will not be shared without the written consent of the parties, subject to the following exceptions:
• If an individual is at imminent risk of severe or life-threatening self-harm
• If an individual is at imminent risk of harming another
• There are reasonable grounds to believe that others in the institutional community may be at significant risk of harm based on the information provided
• Where reporting is required by law
• Where it is necessary to ensure procedural fairness in an investigation or other response to a Complaint or Report.
• Standards to Meet Before Filing a Report or Complaint

• Consent is the active, voluntary agreement to engage, and to continue to engage, in the sexual activity in question. Further information about consent is provided in this Policy.
• Jurisdiction to Investigate: SELIS Learning Academy’s Jurisdiction to Investigate is determined by the Academy Director and is limited by the following:
• The allegations must be against an individual who was a Member of the Academy Community at the time of the alleged Sexual Misconduct and at the time the Report is submitted.
• The alleged conduct must fall within the definition of sexual Misconduct.
• The alleged conduct must have occurred in a context that has a real and substantial connection to the Academy. Whether a real and substantial connection to the Academy exists will be considered on the particular circumstances of each Report.
• Members of the Academy Community are individuals who fall under one or more of the following categories:
• Student, defined as any person registered, or enrolled in any component of programs at SELIS Learning Academy.
• Employees, defined as individuals employed by SELIS Learning Academy, including faculty and staff members.
• Volunteers engaged in a SELIS Learning Academy activity, or other individuals acting on behalf of SELIS Learning Academy.
• Teaching Staff Members.
• Any individual active on any SELIS Learning Academy committee or review panel; and
• Anyone is contractually obligated to comply with this Policy.
• Complaint Steps

1. Individuals who experience or witness violations of the Sexual policy are encouraged to report the incidents promptly; reports can be made through multiple channels, including the Student Services office/Academy Manager, and/or Academy Director or through confidential helplines.

Contact info:

Telephone No: 778-951-3811

Email: [email protected]

2. The process for responding to a Complaint of sexual misconduct is as follows:

• SELIS Learning Academy will acknowledge receipt of the Complaint within TWO business days
• The Academy Director, or alternate, will meet with the victim within THREE business days and provide information and support as the situation demands.
• If accommodation is required for the safety and security of the victim, these will be implemented as much as possible.
• If the victim needs third-party support and assistance, the Academy will assist with accessing those resources.
• Report Steps

1. Individuals who experience or witness violations of the Sexual policy are encouraged to report the incidents promptly; reports can be made through multiple channels, including the Student Services office/Academy Manager, and/or Academy Director or through confidential helplines.

Contact info:

Telephone No: 778-951-3811

Email: [email protected]

2. The process for responding to a Report of sexual misconduct is as follows:

• SELIS Learning Academy will acknowledge receipt of the Report within TWO business days
• Upon receiving a written report of sexual misconduct, the Academy Director, or the alternate, will:
  • Notify the person providing the report that a response to the report is in progress.
  • Meet with the victim within THREE business days to offer support and to determine what actions, enquiries or investigations may be necessary.

• If accommodation is required for the safety and security of the victim, these will be implemented as much as possible. These may include:
  • Transfer of a student to a different class
  • Rescheduling, deferral of assignments or tests
  • If the alleged perpetrator or the victim/survivor is an employee, administrative leave, or work from home or other interim measures may be taken during an investigation.

• Except in circumstances where there is a serious safety risk to others, and/or the Academy has a legal obligation to act, the victim/survivor will be the one to determine what, if any, police reporting actions to pursue.
• Any investigations will be conducted with sensitivity and discretion. SELIS Learning Academy is not mandated to make criminal investigations; however, it does have the responsibility to ensure a safe environment, regardless of whether a criminal investigation is undertaken.
• The person making the report may withdraw the report, but SELIS Learning Academy may continue to act on the matter if it is deemed necessary to protect students.
• Depending upon the nature of the report, if it is determined that a third party or outside agent should investigate, this will be arranged as quickly as possible.
• A written Response to the Report will be provided to the student within 30 days of receipt of the written complaint.

• Policy Review

Selis Learning Academy conducts an annual review of EDI policy to ensure its effectiveness and relevance.

• Purpose

At SELIS Learning Academy, we recognize the pivotal role technology plays in expanding students’ knowledge and skills. Our Academy employs a broad spectrum of technological tools and resources to enhance the learning experience and keep students abreast of the latest advancements in their fields of study. By integrating cutting-edge technology into our curriculum, we aim to not only introduce students to new tools and systems but also to ensure they remain competitive and informed about emerging trends. This Technology Use Policy is designed to guide the responsible and effective use of these resources, supporting our mission to foster an environment of innovation and continuous learning. This policy applies to all students, staff, and guests who access or utilize technology resources provided by Selis Learning Academy in addition to their personally owned devices.

• Definition

BYOD (Bring Your Own Device): Refers to the policy allowing students and staff to bring their own devices, such as laptops, tablets, and smartphones, to school for educational purposes only.

At SELIS Learning Academy:

• Students may use personal devices for educational purposes with staff approval.
• Personal devices brought to school are subject to the same rules and guidelines as school-owned device.
• The Academy is not liable for loss, theft, or damage to personal devices.

Data: It encompasses a range of information including, but not limited to, student and employee records, confidential personal or professional information, communications, and any other electronically stored information that is transmitted through or stored on School District technology resources.

Digital Learning and Collaboration Tools: They are platforms that enable the storage and sharing of content, typically accessed via technology devices through an internet connection.

District Technology Resources Include:

• Access to the School District’s wired and wireless networks from various locations, including schools, workplaces, homes, and other offsite areas.
• Hardware provided by the district, such as desktop computers, laptops, tablets, printers, and removable or external storage Academy.
• Access to the School District’s technology support services.
• Software and applications provided by the Academy, including cloud-based resources.

Personally Owned Technology: It refers to any device not supplied by the Academy, such as personal computers, smartphones, and tablets, among others.

Personal Information: Information of students and staff is safeguarded by the Freedom of Information and Protection of Privacy Act. The Academy is required by this Act to manage all personal information responsibly, controlling how it is collected, used, and disclosed. This includes restrictions on releasing personal information without consent.

Users: They encompass a range of individuals, including but not limited to students, parents, guardians, staff, volunteers, guests, Parent Advisory Council members, and Trustees, who are authorized to access School District technology resources, whether on-site or remotely.

Spamming: It refers to the practice of sending irrelevant or unsolicited bulk messages indiscriminately to a large audience via electronic messaging systems like emails and other digital platforms.

• Application

Students may gain access to SELIS Learning Academy’s technology resources, including the internet, and are expected to demonstrate appropriate behaviour and responsibility. Access to Academy technology is a privilege and may be revoked at any time for inappropriate conduct.

• Academy technology resources are designated for educational, instructional, or district business purposes to facilitate the goals and objectives of the Academy’s objectives.
• Personal use of these resources is at the user’s own risk and may compromise personal information; the Academy does not guarantee the security of such data.
• Users are required to take all necessary precautions to protect privacy and ensure data security, and to utilize data solely for its intended purposes.
• The Academy retains ownership of all technology resources and may access data created, stored, sent, or received in accordance with district practices.
• The Academy reserves the right to monitor technology use to ensure compliance with this policy.
• Responsibilities

SELIS Learning Academy

1. Develop and uphold sustainable service offerings that encompass:

• Standards (authorized by SELIS learning Academy) for hardware, software, and configurations.
• Operational strategies for hardware and software, such as computer installation, user account management, and virus protection measures.

2. Monitor the Academy technology resources and follow procedures to safeguard the network; this may include revoking access if necessary to maintain network health.
3. Comply with the Freedom of Information and Protection of Privacy Act.
4. Provide resources and training to help govern the appropriate use of School District
5. technology resources.
6. Implement safeguards to prevent access to inappropriate or illegal information. SELIS Learning Academy may block any external content accessed through the technology resources.
7. Ensure their devices are well-maintained to prevent disruptions in learning.
8. Review the technology use policy annually to adapt to changing technology and educational needs.

Students Responsibilities

1. Use assigned devices according to the Academy’s directions, ensuring that all guidelines and protocols are followed to maintain proper use and functionality.
2. Be considerate of other students when digital resources are limited.
3. Protect individual network accounts with a private password and ensure that it is not shared.
4. Avoid disrupting system performance or interfering with others’ work.
5. Do not read, modify, or delete other users’ personal files without authorization.
6. Do not use technology to share discriminatory, obscene, profane, inflammatory, embarrassing, threatening, or disrespectful content.
7. Personal or sensitive information should be stored securely and deleted when no longer needed.
8. Email accounts provided by SELIS Learning Academy should be used for academic and official communications; Personal use of email should be minimal and should not interfere with academic responsibilities.
9. Users must handle digital equipment with care and report any malfunctions or damages to the Students Services office promptly.
10. Do not plagiarize others’ work.
11. Leave devices and peripherals in their designated places and in good condition.
12. Always log off devices after use.

Employees Responsibilities

1. Familiarize themselves with the Technology Use policies to effectively oversee student use of technology resources.
2. Notify the Student Services Office of any incidents.
3. Keep their account information secure and do not use others’ passwords or accounts.
4. Ensure technology is used solely for educational or the Academy-related administrative purposes.
5. Take responsibility for the proper use of the Academy resources.
6. Maintain the same level of courtesy online as they would in face-to-face interactions.
7. Respect copyright and software licensing laws.
8. Educate and monitor students’ use of technology.

• Unethical/ Unacceptable Use of Technology

Prohibited and Illegal Activities for Students

The following actions are deemed illegal and are strictly forbidden when using technology resources. Students are encouraged to report any suspicious or unlawful activities immediately to the Student Services office.

• Downloading software without authorization and accessing inappropriate websites
• Using devices that are not approved by the Academy for accessing its technology resources.
• Using technology resources for non-academic or non-official purposes, including personal business or entertainment.
• Engaging in cyberbullying or harassment
• Accessing, creating, or sharing explicit content or hate speech
• Attempting to compromise security measures or interfere with network functionality
• Hacking or trying to circumvent network security protocols
• Copying, distributing, or using copyrighted materials without permission.
• Not following established guidelines for technology use, including those related to data protection and privacy.
• Damaging Technology devices belonged to SELIS Learning Academy 

Disciplinary Consequences

Violations of the above grounds at SELIS Learning Academy may lead to disciplinary actions such as:

• Temporary or permanent loss of access to technology resources
• Reimbursement for related costs
• Expulsion from the program

Prohibited and Illegal Activities for Employees

The following actions are deemed illegal and are strictly forbidden when using technology resources. Employees are encouraged to report any suspicious or unlawful activities immediately to the Student Services office.

• Attempting to access Academy accounts beyond their authorized permissions.
• Disclosing passwords to others.
• Using offensive language in electronic communications.
• Engaging in discriminatory or prejudicial behaviour.
• Posting student photos or personal information online without consent.
• Copying or downloading copyrighted materials.
• Posting false or harmful content.
• Accessing or sharing illegal, discriminatory, or explicit content.
• Sending obscene, threatening, or inflammatory emails.
• Accessing or transmitting materials that violate provincial or Canadian laws.
• Using Academy technology for commercial or illegal purposes.
• Vandalizing or attempting to damage Academy data and resources.
• Engaging in spamming activities using Academy technology.
• Downloading software that could compromise the Academy’s technology.
• Damaging Technology devices belonged to SELIS Learning Academy

Disciplinary Consequences

Under Canadian law and provincial privacy regulations, employees have privacy rights regarding their use of school technology resources; however, if there is reasonable suspicion of a Technology Use Policy violation, a search and investigation of the user’s computer account may occur.

Allegations of improper use of technology resources will be handled according to established policies. Disciplinary measures may include:

• Temporary or permanent loss of access to technology resources.
• Reimbursement for related costs
• Termination of employment
• Legal action as per relevant laws and contracts.

• Purpose

At SELIS Academy, our policies are crafted to foster a safe and supportive learning environment while maintaining transparency and fairness. This policy provides clear guidelines for handling withdrawal requests, ensuring that all decisions are made with integrity. Our refund policy demonstrates our commitment to financial transparency and accountability, explicitly outlining the costs associated with withdrawal so that students are fully aware of any financial implications. This approach protects the interests of both the institution and its students, ensuring credibility and clarity in managing financial matters. 

A refund request for program fees paid to the Academy, excluding the Non-Refundable Fees outlined below, may be made if the student voluntarily withdraws or is withdrawn from the educational program. Refund requests must be submitted in writing to the Academy, including the reason for cancellation or withdrawal and any supporting documentation.

• Non-Refundable Fees

The following Fees are considered Non-Refundable and cannot be refunded under any circumstances, regardless of the reason for a student’s cancellation or withdrawal:

1. The $…. Application Fee
2. The $…. Assessment Fee

• Liability Deposit

SELIS Learning Academy requires a $250 liability deposit for the use of the Academy’s valuable equipment and resources across its academic programs. This deposit serves as a safeguard against potential damage or losses that may occur during study.

If any equipment or resources are damaged or lost due to negligence, irresponsibility, or intentional misconduct, the Academy will conduct a thorough investigation to assess the situation. If it is determined that the damage or loss was caused by such actions, the cost of repairs or replacement will be deducted from the liability deposit. The student and/or their parents will be notified of the incident and provided with a detailed breakdown of the costs involved. However, if the cost of the damage exceeds the $250 deposit, the student and/or their parents must cover the additional amount.

In cases where no damage or loss occurs, the full deposit will be refunded at the end of the program.

• Refund Policy Overview

Eligibility for Termination and Refund: Students wishing to terminate their enrollment and request a refund must meet specific criteria outlined in the Refund Policy. This includes providing written notice within a designated timeframe and complying with any applicable administrative fees or penalties.

SELIS Learning Academy offers students the opportunity to participate in a trial session before making a final decision about enrolling in the program. This trial session is designed to give them a firsthand experience of the program’s content, teaching style, and overall environment, ensuring it aligns with their expectations and needs. The Academy expects students and/or parents to make their final decision regarding continued enrollment immediately after the trial session. If students and/or parents decide NOT to continue with the program, they must notify the Academy and request a full refund in writing within 24 hours of the trial session’s completion. This notification should include a formal request for the refund and a brief explanation of their decision.

• When Refunds Will NOT Be Issued 
• If the Academy does not receive this written notice within the specified timeframe, The student and/or parents will no longer be eligible for a refund, and the student will be considered fully enrolled in the program. At that point, the standard tuition and fee policies will apply.
• If the student is suspended, expelled, or required to withdraw from the program due to their own misconduct, such as failing to comply with the Academy’s Code of Conduct, any applicable laws, or the Academy’s rules, policies, or procedures.
• If the student is removed from the program because the Academy determines that the information provided in their enrollment application was false or misleading, including undisclosed illnesses, medical or mental health conditions, or unreported educational needs.
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• When Refunds Will Be Issued
• The student/student’s parent is refused a study/work permit by Immigration Canada, as long as the denial is not due to a late or inadequate application, and the student provides acceptable documentation to the Academy.
• The student is unable to travel to Canada because of travel bans or restrictions imposed by the government.
• The student is found to be medically unfit or unable to travel to Canada for the program, provided they provide appropriate medical documentation, and the condition was unknown when the Agreement was signed.
• If the Academy cancels the Educational Program, its only responsibility to the student and their parent/guardian is to provide:
• A full refund of the Program Fees if the cancellation occurs before the program starts.
• A partial refund of the Program Fees if the cancellation happens after the program has begun, with the refund amount corresponding to the portion of the program that was not delivered.

                   For more clarification:

• No refunds will be issued if the student withdraws before the Academy cancels the program.
• The Academy will not refund any Non-Refundable Fees.

• Force Majeure and Program Delivery Adjustments 

If the Academy is unable to meet its obligations or if the Educational Program is delayed or disrupted due to events beyond its control, such as strikes, pandemics, natural disasters, or technical failures, it will not be considered in breach of this Agreement. The Academy will not be liable for any resulting loss, injury, or expense. It will promptly notify students and their parents/guardians of the issue and will make reasonable efforts to resume the program as soon as possible, potentially using alternative methods like online or distance learning.

• Purpose

Transportation services provided by SELIS Learning Academy are essential for students and their families. This policy recognizes that many students’ residential areas or schools are at a distance from the Academy and depend on transportation to and from Academy each day. It also acknowledges the importance of ensuring that students with special needs have access to safe, welcoming, and inclusive transportation options. This policy is designed to establish provisions that support the reliable and secure transportation of students to and from SELIS Learning Academy. The purpose of this transportation policy is to ensure the safety, efficiency, and reliability of transportation services provided by the Academy. This policy outlines the guidelines and procedures for students, parents, and staff regarding the use of school transportation services.

This policy applies to all students and staff members who utilize or are involved in the provision of school transportation services, including school buses, vans, and any other vehicles operated by or on behalf of Selis Learning Academy.

• Safety Standards

• Driver Requirements: All drivers must hold a valid driver’s license appropriate for the type of vehicle operated, and undergo regular background checks, including driving records and criminal history.
• Emergency Procedures: Drivers are trained in emergency procedures, including evacuation drills, first aid, and communication protocols in case of an accident or emergency.
• Vehicle Maintenance: All Academy vehicles must undergo routine inspections and maintenance to ensure they meet safety standards, including the proper installation and condition of child car seats where applicable. Any vehicle found to be unsafe or lacking properly secured child seats will be removed from service until necessary repairs or adjustments are completed.
• Student Safety and Behavior

• Students must adhere to the direction of the bus driver with respect to safety and/or behavioral concerns; This includes remaining seated, wearing seat belts, and following the instructions of the driver or monitor.
• Dangerous items, including weapons, explosives, and any objects that could cause harm or distraction, are strictly prohibited on vehicles.
• If there are ongoing or severe behavioral concerns with respect to a student or students, the bus driver must inform the Academy Director, and the Director must take appropriate action to address those concerns.
• Violations of transportation rules may result in disciplinary action, including temporary or permanent suspension from using Academy transportation services.
• Transportation Service Principles
• Pickup and Drop-off Locations: Parents and students will be informed of designated stops and schedules.
• Transportation Eligibility for Students
• Distance Requirements: Eligibility for transportation services is primarily determined by the distance between the student’s home or school and the Academy. For students living outside of Burnaby or attending schools outside the area, eligibility is based on the level of demand and the schedule of the program in which they are enrolled.
• Special Needs: Transportation accommodation will be made for students with special needs, as documented in their Individualized Education Program (IEP) or 504 Plan, in compliance with legal requirements.
• Parents Responsibility
• Parents/guardians are responsible for ensuring their child’s safety while waiting at the designated stop. Parents/guardians should also inform the Academy of any changes in pick-up or drop-off arrangements.
• Parents/guardians must make sure that students must be at the designated stop at least five (5) minutes before the planned pick-up time. The bus driver is not required to wait for a student that is not at the designated stop by the scheduled pick-up time.
• Parents/guardians must Provide the Academy with all information required to appropriately plan for safe student transportation.
• Make the necessary arrangements with the Academy’s staff to ensure they are prepared to meet the Academy driver as needed.
• It is the responsibility of the parents to provide the Academy with up-to-date contact information for emergencies or changes in transportation arrangements.
• Academy Responsibility 

• The Academy is responsible for the safety of students from the moment they board the Academy vehicle until they disembark at the designated location.
• The Academy must make sure that there is a safe and orderly space for students to be picked up and dropped off and at the Academy.
• The Academy must ensure that all behavioral concerns that arise from student transportation are dealt with appropriately.
• The Academy must provide timely notifications to parents/guardians regarding any changes in transportation schedules, delays, or emergencies.
• The Academy must provide timely notification to all parents/guardians if there is a change to a bus route, designated location, or pick up or drop off time.
• Inclement Weather Condition and Emergency

In cases of severe weather and an emergency condition, the Academy may delay or cancel transportation services. Notifications will be sent to parents via the Academy’s communication channels, including email, phone, or website updates.

NOTE:

If transportation services are canceled, parents are responsible for arranging alternative transportation for their children.

• Policy Review and Revisions

This policy will be reviewed annually to ensure it remains relevant and effective. Any necessary revisions will be made and communicated to parents and staff.

Purpose

To provide students with an authentic learning experience, SELIS Learning Academy’s exploratory journey

extends far beyond the classroom through a diverse range of field trips that immerse them in contexts such as academic enrichment, career exploration, community service, and cultural and global awareness. The primary goal of this policy is to uphold both the safety and educational benefits of field trips. It provides comprehensive guidelines to ensure that each trip is well-organized and contributes meaningfully to students’ educational growth; the policy also outlines the specific responsibilities and procedures for all parties involved—staff, students, and parents/guardians—to ensure a smooth and effective field trip experience. This includes detailed protocols for planning, supervision, risk management, and communication to maximize the learning outcomes and ensure a positive and secure experience for all participants. The scope of this policy applies to all field trips organized by the academy, including day trips, overnight trips, and international trips.

Field Trip Definition and Key Roles

Field trips refer to any off-campus excursion organized by the Academy for educational purposes through the engagement of the following:

• Field Trip Coordinator:

The staff member responsible for planning and overseeing the field trip.

• Chaperone:

Any adult, including staff members, parents, or volunteers, who supervises students during the field trip.

Responsibilities

SELIS Learning Academy Responsibilities:

1. Ensure all field trips align with STREAM curriculum, educational goals and are age appropriate.

2. Define clear learning objectives and outcomes for the trip.

3. Provide detailed information to students, parents, and guardians about the trip’s purpose, schedule, and requirements

4. Conduct thorough risk assessments to identify and mitigate potential hazards.

5. Address health and safety concerns, including medical needs and special accommodations for students.

6. Ensure adequate supervision by qualified staff members, maintaining appropriate staff-to-student ratios.

7. Conduct training workshops for field trip coordinator and chaperones to educate them on their responsibilities and ensure they are well-prepared for their roles.

8. Organize training sessions for students to educate them on their responsibilities and rules and regulations.

9. Develop and communicate emergency procedures, including first aid and contact information.

10. Plan all logistical details, including transportation, accommodation (if applicable), and itinerary.

11. Obtain necessary permissions and consents from parents or guardians.

12. Maintain records of permissions, risk assessments, and incident reports.

13. Provide adequate funding and resources.

14. Adhere to legal and ethical standards, including relevant regulations and policies regarding field trips.

15. Maintain appropriate insurance coverage for field trips.

Student Responsibilities:

1. Follow all guidelines and rules set by the Academy and trip leaders.

2. Exhibit respectful and responsible behavior throughout the trip.

3. Participate in the training workshop conducted by the Academy prior to the field trip.

4. Provide the Academy with all required documentation.

5. Bring any required materials, clothing, or personal items as instructed.

6. Engage actively in scheduled activities and educational objectives.

7. Notify chaperones of any safety concerns, health issues, or special needs.

8. Disclose any medical conditions or special needs that may affect participation or require accommodation.

Parents/Guardian Responsibilities:

1. Fill out and submit all necessary forms and payments by the specified deadlines.

2. Provide written consent for participation in the field trip.

3. Disclose any medical conditions or special needs that may affect participation or require accommodation.

4. Ensure students are prepared with appropriate clothing, gear, and any necessary personal items.

5. Provide up-to-date emergency contact information and be available to respond if needed.

6. Support the educational goals of the trip and encourage students to adhere to the guidelines and expectations set by the school.

Procedures

Here is the procedure of planning a filed trip:

➢ Pre-Trip Preparation

1. Planning and Approval:

o The Field Trip Coordinator must submit a detailed proposal to administration for

approval including the following information:

➢ Educational goals and objectives of the filed trip.

➢ The chosen destination that aligns with the trip’s objectives and is suitable for the

students’ age and needs.

➢ The budget, transportation arrangement, risk management and other logistical

details such as accommodation (if applicable).

2. Communication:

o Once approved, the Field Trip Coordinator sends to communicate trip details to students, parents, and chaperones, including schedule, expectations, and what to bring.

A pre-trip meeting may be scheduled to address any questions or concerns from parents/guardians.

3. Forms and Permissions:

o Parents/guardians must complete and return permission forms, medical forms, and emergency contact information.

o Any required payments must be submitted by the deadline specified.

4. Safety and Supervision:

o The Field Trip Coordinator ensures an adequate number of chaperones are present.

o All chaperones get educated on their responsibilities and emergency procedures.

o A first aid kit and emergency contact list are always carried by the Field Trip Coordinator.

5. Student and Parents/Guardian Preparation:

o Training workshops are conducted for both students and chaperones to educate them on their responsibilities, safety protocols, and emergency procedures.

6. Transportation:

o Transportation will be arranged through a reputable company, with all vehicles meeting safety standards.

o All students and chaperones must follow the transportation company’s safety guidelines.

➢ Throughout the Trip

o Students must stay with their assigned groups and follow the itinerary.

o Chaperones will conduct headcounts at regular intervals.

o Any incidents or emergencies must be reported to the Field Trip Coordinator immediately.

➢ Post-Trip Reflection:

o The Field Trip Coordinator conducts a debriefing session to evaluate the trip and gather feedback from students and chaperones.

o Any incidents or issues are documented and reviewed to improve future trips.

➢ Emergency Procedures

o In the event of an emergency, the Field Trip Coordinator follows the institution’s emergency protocols.

o Parents/guardians are notified of any serious incidents as soon as possible.

o A designated staff member stays at the Academy to serve as a point of contact throughout the trip.

Review and Revision

o Address Issues:

Follow-up on any issues or concerns raised during the trip.

o Report:

Provide a report or summary of the trip’s outcomes to school administrators or relevant parties.

o This policy will be reviewed annually and revised as necessary to ensure it remains effective and relevant.

Signature Name Student

Academy Activity *

Date *

Student Full Name *

I hereby give my consent for my child to participate in the school

activity/trip mentioned above. I confirm that my child is in good health and fit to travel and take

part in the specified activity.

Signature of Parent/Guardian *

Submit

❖ Purpose

This policy aims to define the roles, responsibilities, and expectations of parents, students, and Selis

Learning Academy in the homeschooling process. It is designed to uphold the quality of education, adhere

to provincial standards, and support the holistic development of students. By outlining the framework and

guidelines for homeschooling, the policy ensures that students enrolled at Selis International School receive

an education that is equivalent to that provided in traditional classroom settings while being flexible enough

to meet the unique needs of each student and their family.

❖ Eligibility and Enrollment

1. Eligibility: Any student who is registered at Selis Learning Academy is eligible for

homeschooling, provided that the parent or guardian agrees to adhere to this policy.

2. Enrollment: Parents must submit a formal request to the Academy administration to enroll

their child in a homeschooling program. This request should include a detailed

homeschooling plan, encompassing the curriculum, schedule, and assessment methods.

3. Approval: The Academy Director and administration will review the homeschooling plan to

ensure it meets provincial educational standards. Approval is required before homeschooling

can begin.

❖ Curriculum and Instruction

Curriculum: The homeschooling curriculum must align with the British Columbia Ministry of

Education’s standards and learning outcomes. The curriculum should cover all core subjects, including

English, Mathematics, Science, Social Studies, and Physical Education.

Instructional Methods: Parents may choose instructional methods that best suit their child’s learning

style, provided these methods support the achievement of the learning outcomes specified in the

curriculum.

Curriculum Resources: The Academy may provide essential resources such as textbooks, online

learning platforms, and access to Academy facilities to support the homeschooling curriculum.

Deposit Requirement: To ensure the proper use and return of Academy-provided resources, a refundable

deposit is required. This deposit will be refunded once all resources are returned in good condition at the

end of the academic year.

❖ Assessment and Reporting

Assessment: Students must undergo regular assessments to ensure they are meeting the learning outcomes.

Assessments may include standardized tests, project-based assessments, and portfolio reviews.

Reporting: Parents are required to submit quarterly progress reports to the Academy. These reports should

include an overview of the material covered, the student’s progress, and any assessments conducted.

Final Evaluation: At the end of the academic year, the student’s progress will be evaluated by the

Academy-appointed educator to ensure they meet the grade-level requirements. A final report will be

included in the students’ official Academy records.

❖ Provided Support and Resources by Selis Learning Academy

Teacher Support: The Academy will assign a teacher or educational consultant to each homeschooling

family to provide guidance, answer questions, and offer support throughout the homeschooling process.

Parent Workshops: The Academy offers workshops designed to equip parents with effective

homeschooling strategies, curriculum planning, and assessment techniques. These workshops are intended

to support parents in delivering a high-quality education at home.

Topics Covered: Workshops includes topics such as developing personalized learning plans,

understanding provincial educational standards, and implementing effective teaching methods tailored to

individual learning styles.

Extracurricular Activities: Homeschooled students are encouraged to participate in the Academy’s

extracurricular activities, including sports, clubs, and social events, to foster socialization and community

engagement.

❖ Roles and Responsibilities

➢ Parents/Guardians

• Design and implement the homeschooling plan in alignment with provincial standards.

• Provide a safe and conducive learning environment at home.

• Ensure the student attends all required assessments and submits progress reports on time.

➢ Students

• Actively participate in the homeschooling program and complete all assigned work.

• Attend assessments and participate in school activities as required.

➢ Academy

• Provide approval, oversight, and support for the homeschooling program.

• Offer resources, guidance, and opportunities for socialization and extracurricular

involvement.

❖ Compliance and Monitoring

Compliance: The homeschooling program must comply with all relevant provincial regulations and

guidelines.

NOTE

The Academy reserves the right to intervene if the homeschooling plan does not meet the

required standards.

Monitoring: The Academy conducts monthly reviews of the homeschooling program to ensure it is

effectively meeting the student’s educational needs. If concerns arise, the Academy will work with the

family to address them.

❖ Transitioning Back to School

Reintegration: If a family decides to transfer their child back to a traditional school setting, they must

notify the Academy administration in advance. The Academy is responsible for providing support to ensure

a smooth reintegration.

Assessment: The student may be required to undergo an assessment to determine their appropriate grade

level and any additional support they may need upon returning to school.

Selis Learning Academy encourages and supports parental involvement in the educational process is

crucial, as it ensures that parents are active partners in their child’s learning journey. Regular assessments

and feedback are essential for tracking the student’s progress and making necessary adjustments to the

learning plan; in addition, helping with meeting state and national homeschooling requirements, including

documentation and certification, helps ensure that all educational standards are met. In conclusion, fostering

strong parental involvement, consistently monitoring student progress, and ensuring compliance with

homeschooling requirements are key components of a successful educational experience.

PARENT/ GUARDIAN INFORMATION (PLEASE PRINT):

Name

Mailing Address (including Postal Code)

Phone

Email

STUDENT INFORMATION:

Full Name

Phone

Email

Birth Date

HOME SCHOOL TEACHER/INSTRUCTOR INFORMATION:

Name

Date the Phone

Phone

Email

CREDINITIONAL /QUALIFICATION TO HOME SCHOOL

EDUCATION PROGRAM OUTLINE: Please list all courses to be offered and the Curriculum and Method of Instruction and Assessment (If additional space is needed, please add attachment(s)MathematicsEnglish Language Arts:Social StudiesScienceOther course

Additional Comments

Parent / Guardian Signature(s)

Zone School Principal Signature

Date

Submit

❖ Purpose

Selis Learning Academy acknowledges the crucial role of social media in delivering accurate and timely

information about Academy-related issues and events to the community. The Academy strives to

accommodate media whenever it is feasible, appropriate, and compliant with government protocols and

relevant legislation. Social media activities are evaluated based on their potential impact on the Academy

operations, student instructional time, academic activities, and the privacy of students and staff. The purpose

of the policy is to establish guidelines for the responsible use of social media to protect the Academy’s

reputation and ensure a safe environment.

When engaging with social media, individuals should keep in mind that posts are permanent, can be easily

replicated and searched, and may have a far-reaching impact that could be taken out of context. It’s

important to consider not just your own reputation, but also that of others and the Academy. All members

of the community are expected to use social media responsibly, showing professionalism and sound

judgment. This policy offers guidelines to promote responsible social media use that enhances educational

outcomes and aligns with the Students and Staff Code of Conduct.

The scope of this policy applies to all staff, students, parents, and any other individuals associated with the

Academy. This policy also covers personal use of social media as well as the use of social media for official

Academy purposes; it applies to the use of all public social media such as:

• Social networking sites (e.g. Facebook)

• Blogs and microblogs (e.g. Twitter),

• Chatrooms, forums, and podcasts

• Content sharing sites (e.g. YouTube),

• Secure platforms, where information is not accessible to the public and information is

• sent directly to a specific group of people (e.g. TEAMs or other closed educational tools).

Selis Learning Academy utilizes various social media platforms, including Facebook, Twitter, and

YouTube, to engage with students, parents, staff, and the wider community. These platforms effectively

share information and updates, and support both educational enhancement and professional networking.

❖ Professional Social Media Use: Navigating Legal and Ethical Responsibilities

➢ In consultation with the Academy Director, Academy administrators may grant media access

and organize media activities, such as interviews, photographs, and videotaping, involving

staff and students for routine Academy events. Prior to any minor being photographed,

videotaped, or interviewed by the media, a media consent form must be obtained and signed

by the student/student’s parent or guardian.

➢ Any media activity with students and staff may not take place during Academy hours or on

Academy property without the prior approval and presence of an Academy administrator or

their designee. Media personnel must comply with the authority of the Academy

administration and follow Academy rules while on site. All visits by media representatives

must be supervised by a Academy administrator or their designee.Media/ Social Media Policy

➢ To safeguard the privacy of students and staff, media representatives (such as influencers,

journalists, photographers, and videographers) must obtain prior approval before being

allowed on Academy grounds for interviews, photographs, or videotaping.

➢ The Academy is responsible to ensure that all content shared respects the privacy of students

and parents and avoid posting identifiable information or content that could compromise the

safety or privacy of individuals.

➢ Photos, videos, and posts should be used to highlight Academy events, achievements, and

positive experiences.

➢ Personal posts must not reflect negatively on the Academy or imply official endorsement.

Individuals should ensure the accuracy of content, spelling, and grammar. Posts should be

clear and free of ambiguity or rhetorical devices like sarcasm that could lead to

misinterpretation. Personal opinions must not be shared when discussing Academy-related

matters.

➢ Only authorized individuals may post content on official Academy social media accounts.

Posts should be used exclusively for sharing information, without engaging in interactive

dialogue. If an individual initiates a direct message on social media, it must be reported to the

Academy Director, and the conversation should be continued in person.

➢ Academy staff, students, and parents are permitted to share photos and videos of themselves.

However, if they wish to share images or videos that include other individuals, they are

required to obtain explicit permission from those individuals—or, in the case of minors, from

their parents or guardians—before doing so.

➢ Exercise caution when reposting, following others, or being followed, as it might be

perceived as endorsing or approving of their content, including any past statements they may

have made. Individuals must ensure all posts are accurate, respectful, and in line with

Academy values and policies.

Posting on Facebook, Snapchat, Instagram, or similar account

➢ Except for The Selis’s Marketing Department, no staff member associated with the Academy

may create a Facebook, Snapchat, Instagram, or similar account that claims to represent the

Academy in any way.

Posting to YouTube or other video sharing websites

➢ Video content must not be uploaded to public hosting services (e.g. YouTube) without explicit

permission from the Academy Marketing Director.

Blog Posts

Blogs can be a highly effective means of keeping parents informed during Academy trips,

offering real-time updates and engaging content. They also serve as a dynamic platform for

fostering dialogue between pupils and teachers.Media/ Social Media Policy

• Teachers can use blogs to share insights on subject-specific topics and developments.

When creating such a blog, it must be configured as ‘closed’—meaning that only parents

of students on the trip, who have been given a password, can access it. Additionally, the

creation of such a blog requires prior approval from the Academy Marketing Director to

ensure compliance with Academy policies and guidelines.

• Staff members are prohibited from establishing personal blogs that represent or appear to

represent the Academy. Any blog created in a personal capacity must refrain from

discussing or mentioning the Academy, its activities, or any pupils and colleagues

associated with it. This policy ensures that personal blogs do not misrepresent or

inadvertently share sensitive information about the Academy’s operations or its

community members.

❖ Personal Social Media Use: Navigating Legal and Ethical Responsibilities

Staff members are free to maintain a personal social media presence outside of the Academy. However, it

is crucial to maintain a clear distinction between personal and professional online identities. Educators hold

a unique position due to their role in working with children and the moral integrity they must uphold. Poor

judgment in social media use can have severe consequences, including damage to one’s reputation and

career prospects.

Even with a strict separation of personal and professional online presences, it is relatively easy for students,

colleagues, parents, governors, alumni, journalists, or future employers to link Academy staff to their

private social media accounts.

When using social media personally, staff members should adhere to the following guidelines:

➢ Avoid any personal social media contact with current students.

➢ Refrain from social media interactions with former students until at least one year after they

have left the Academy.

➢ Do not express extreme political, religious, or philosophical views that conflict with the

Academy ‘s values, as this could jeopardize your position, even if you maintain a separation

between your professional and private lives.

➢ Avoid using social media to document or share private activities that could harm the Academy

‘s reputation.

➢ Never use social media or the internet to attack, insult, abuse, or defame students, their

families, colleagues, other professionals, organizations, or the Academy.

➢ Do not use personal public social media accounts to share information about the Academy or

its students.

➢ It is strongly recommended that staff members set the privacy settings of their personal

accounts to the highest possible level and opt out of public listings on social networking sites

to protect their privacy.Media/ Social Media Policy

❖ Social Media as a Teaching Tool

Research suggests that the most effective social media platforms for enhancing teaching and learning are

those that support collaborative efforts and research activities. Examples include wikis, forums, blogs,

group-writing tools, and digital scrapbooking applications. These platforms allow students to work together,

share ideas, and contribute to group projects in a dynamic and interactive way. However, when integrating

these tools into the educational process, it is crucial for staff to exercise vigilant oversight. Educators are

responsible for carefully managing and supervising student interactions on these platforms, regularly

checking content such as posts or chats to ensure that they are being used appropriately and to prevent any

potential misuse.

❖ Breaches of the Policy

Any violation of this policy may result in disciplinary action against the staff member(s) involved, following

the procedures outlined in the Academy’s relevant policies. Infractions that result in breaches of

confidentiality, defamation, harm to the Academy’s reputation, or any illegal actions that expose the

Academy to legal or financial risk will be addressed with disciplinary measures appropriate to the severity

of the breach. This may range from warnings to more serious consequences, including termination of

employment, depending on the nature of the violation.

Staff members are encouraged to seek clarification regarding the appropriate use of social media by

consulting the Academy Director or Academy Marketing Director. It’s crucial to understand that even

unintentional breaches can have significant consequences. Therefore, any suspected or actual breaches of

this policy should be promptly reported to the Academy Director to ensure they are dealt with quickly and

effectively. The Academy is committed to maintaining a professional and respectful online presence, and

adherence to this policy is essential for safeguarding the Academy’s reputation and the privacy of its

community.